Office Administrator
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Job Location:
Phoenix, NM - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
The Office Administrator serves as the central hub of the office responsible for orchestrating the smooth operation of the office environment by managing the overall office operations. The first point of contact for visitors clients and team members providing exceptional customer service and ensuring all receive a first-class experience at Stream Realty Partners. This role will encompass a diverse array of tasks from managing administrative duties to fostering a positive and efficient workplace culture. This is the go-to person for both internal team members and external stakeholders ensuring that all aspects of the office run seamlessly. A warm demeanor excellent organizational skills and attention to detail will be instrumental in creating a welcoming and professional atmosphere.
PRIMARY RESPONSIBILITIES
Process basic accounting tasks such as invoicing and expense tracking. Assist with electronic filing data entry and document organization for corporate invoices and payments. Ensure chain of custody documentation is maintained for all checks received. Manage follow-up on accounts receivable.
Oversee the maintenance cleanliness and organization of the office space including conference room appearance and readiness for meetings. This includes restocking refreshments as needed and light catering requests. Liaise with building management and/or vendors for inside suite repairs and services.
Oversee compliance requirements including maintenance of employee files transaction logs policy manuals and licensing.
Manage office and breakroom supply inventory. Proactively place orders to maintain appropriate stock levels. Maintain replenishment schedule.
Liaise with Corporate Finance on reviewing weekly financial statements identify issues and work with headquarters and local management on issue resolution.
Responsible for the upkeep of office equipment including copiers postage machines and printers ensuring functionality and addressing any maintenance needs promptly. Proficiency in technology troubleshooting and familiarity with office equipment.
Assist with tasks related to candidate interviews and new employee onboarding. Collaborate with various departments to ensure pre-employment tasks are completed on time.
Greet and welcome visitors in a professional and friendly manner. Coordinate with staff regarding visitor arrivals and appointments. Validate parking as needed.
Answer and direct phone calls promptly and courteously. Maintain employee and property contact directories providing up to date information to answering service vendor.
Handle incoming and outgoing mail packages and deliveries. Responsible for managing the FedEx account creating shipment labels and invoice processing. Also coordinates courier packages for team members upon request.
Qualifications :
Proven experience as an office administrator or similar role.
Strong organizational skills and attention to detail with the ability to multitask and prioritize effectively.
Excellent communication and interpersonal skills with a friendly and approachable demeanor.
Proficiency in Microsoft Office 365 and other basic computer skills.
Keen attention to detail and problem-solving skills.
Knowledge of office equipment and procedures.
Previous experience in customer service is a plus.
Additional Information :
#LI-OnSite #LI-GD1
Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity race religion sexual orientation gender identity age national origin disability military status or any other reason prohibited by law.
Stream Realty Partners offers competitive salaries bonuses medical/dental/vision insurance pharmacy benefits health savings account flexible spending accounts 401(k) plan with company matching PTO and holiday pay. Individual compensation packages are based on various factors unique to each candidate including skill set experience qualifications location and other job-related reasons.
To apply for a position please visit our website at
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
ABOUT STREAM REALTY PARTNERS Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 215+ million square feet of assignments and more than $5.8 billion in annual transactions, we are one of t ... View more
