Recruiting Coordinator

Position Purpose:

The position of Recruiting Coordinator is integral in supporting the University and Corporate recruiting teams by ensuring seamless coordination of recruitment activities and enhancing overall candidate experience. This role involves scheduling interviews at various levels facilitating career fairs and liaising with university career centers while also managing travel arrangements and maintaining meticulous records using Microsoft Office tools and Workday. The ideal candidate will exhibit exceptional communication skills a proactive approach to prioritization and a positive attitude contributing effectively to our dynamic team environment.

Key Responsibilities:

• Coordinate and execute the scheduling of interviews including phone Teams Zoom in-person and panel formats ensuring alignment with all levels of management to streamline the recruitment process.

• Conduct comprehensive research and manage registrations for career fairs and networking events facilitating strong university relations and enhancing company recruitment outreach.

• Establish and maintain effective liaison with university career centers fostering partnerships that support a robust talent pipeline for corporate and university roles.

• Oversee the logistics of shipping career fair kits to events ensuring timely and accurate delivery to enhance companys presence and brand consistency at university and networking events.

• Prepare and distribute professional offer letters ensuring accuracy and confidentiality to uphold the integrity and standards of SRS Heritage Groups hiring process.

• Manage and update recruitment data using Excel for manual reporting contributing to accurate tracking and analysis of recruitment metrics and outcomes.

• Arrange travel itineraries for candidates with precision and attention to detail supporting seamless candidate experience during the recruitment process.

• Utilize LinkedIn Recruiter and other sourcing tools effectively to identify and engage with potential candidates supporting the recruitment teams sourcing strategies for diverse roles.

• Administer Workday ATS tasks including the input of resumes and distribution of virtual communications to candidates ensuring all data is current and accurately maintained.

• Maintain a high level of candidate care from the recruitment phase to onboarding promoting a positive candidate experience that reflects Companys commitment to exceptional service.

• Schedule and coordinate interviews with Hiring team and candidates.

• Support full-cycle recruitment including application review phone screening and coordinating pre-employment steps

• Prepare onboarding materials such as first name welcome emails packages and recruiting survey outreach.

• Assist with other recruiting initiatives projects and other responsibilities as needed.

• Perform other duties as assigned

Direct Manager Direct Reports:

No direct reports.

Travel Requirements:

Minimal travel primarily for attending key career fairs and networking events throughout the year to enhance the effectiveness of university and corporate recruiting efforts.

Physical Requirements:

The Recruiting Coordinator position primarily involves responsibilities that align with standard office-based work environments. The role requires the ability to remain in a stationary position for extended periods often sitting at a desk while using a computer and other office equipment. The ability to communicate verbally and in writing is essential as the role involves significant interaction with team members candidates and external contacts. Additionally the position may require occasional light lifting such as handling and shipping career fair kits. The individual must also have basic manual dexterity for tasks such as data entry and document preparation.

Working Conditions:

The Recruiting Coordinator will operate within a dynamic and collaborative hybrid working environment blending both in-office and remote work arrangements. This role requires adaptability and efficiency as the pace is fast-paced and deadline-driven ensuring timely support to the university and corporate recruiting teams. The coordinator must be adept at managing shifting priorities while maintaining a keen focus on enhancing the candidate experience throughout the recruitment process. The work setting is designed to foster cooperation and productivity encouraging proactive decision-making and a results-oriented mindset to meet organizational objectives.

Minimum Qualifications:

Experience: Demonstrated experience in roles such as Administrative Assistant Recruiting Coordinator or Front Office.

Technical Proficiency:

• Expertise in Microsoft Outlook Word and Excel with the ability to prepare and maintain spreadsheets and email templates for university and candidate interactions.

• Proficiency in using a major applicant tracking system; prior experience with Workday ATS is strongly preferred.

• Communication Skills:

• Exceptional English language skills both written and verbal capable of drafting and proofreading professional documents and correspondence.

• Organizational Skills:

• Strong ability to prioritize tasks effectively with a keen sense of urgency to meet deadlines.

• Proven capability in scheduling travel event planning and resource coordination.

Attributes:

• Possess a positive attitude and professional demeanor suitable for a collaborative dynamic team environment.

• High level of discretion and confidentiality in handling sensitive information.

Additional Skills:

• Familiarity with FedEx services.

• Experience with ATS reporting is advantageous and highly desirable.

Preferred Qualifications:

• The ideal candidate for the position of Recruiting Coordinator will possess:

• Experience in High-Volume Recruiting Environments: Experience managing multiple concurrent recruitment activities with a track record of maintaining accuracy and meeting deadlines in fast-paced settings.

• Proficiency in designing and generating insightful reports using Excel or similar tools to support data-driven recruitment strategies and decision-making processes.

• Experience in organizing and managing recruitment-related events including career fairs and university networking sessions ensuring successful execution and positive candidate engagement.

• Knowledge of how to effectively market the organizations brand across various recruitment platforms and events to attract top-tier talent.

• Deep understanding of Workday functionalities and proficiency in leveraging its full capabilities to optimize recruitment workflows and improve applicant management.

• Commitment to personal and professional development staying informed of the latest recruitment trends and technologies and applying best practices to their work

• Experience in Canva.

Minimum Education:

An bachelors degree or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job as listed.

Preferred Education:

A bachelors degree in human resources Business Administration or a related field is preferred to further support excellence in recruiting operations and process management.

Minimum Years Of Work Experience:

One to two years of professional experience in a related role is required.

Certifications:

• Professional in Human Resources (PHR) preferred.

• Certified Administrative Professional (CAP) preferred.

• Certified Internet Recruiter (CIR) or LinkedIn Certified Professional-Recruiter (LCPR) would be advantageous.

Competencies:

• Communication Proficiency: Demonstrates outstanding verbal and written English skills essential for drafting letters proofreading materials and liaising effectively with career centers candidates and internal stakeholders to enhance the recruiting process.

• Organizational Agility: Exhibits excellence in coordinating multiple tasks such as scheduling interviews across diverse formats and maintaining candidate and university spreadsheets ensuring streamlined and efficient recruitment operations.

• Technical Aptitude: Proficient in Microsoft Outlook Word Excel and knowledge of major applicant tracking systems particularly Workday ATS facilitating the smooth handling of reporting data management and communication templates.

• Event Planning and Coordination: Adept at researching registering and managing logistics for career fairs and networking events demonstrating effective planning capabilities that align with corporate recruitment strategies.

• Problem-Solving and Prioritization: Displays a strong sense of urgency and capacity to identify priority tasks enabling swift responses and optimal allocation of resources to meet pressing recruitment deadlines.

• Candidate Experience Management: Committed to providing a high-touch candidate experience ensuring a seamless transition from the recruiting phase to the start date bolstering employer brand impacts and candidate satisfaction.

• Attention to Detail and Discretion: Manages confidential information with the utmost care and precision ensuring accurate input and processing of candidate data and resumes within the ATS environment safeguarding corporate standards.

• Positive and Collaborative Attitude: Projects an optimistic demeanor and team-centric approach enhancing workplace morale and contributing constructively to a dynamic and results-driven recruiting team.