Business Support Specialist (on site)

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader creating breakthrough science to improve peoples health. Were always looking towards the future anticipating changes in medical science and technology.

Working at Abbott

At Abbott you can do work that matters grow and learn care for yourself and family be your true self and live a full life. You will have access to:

• Career development with an international company where you can grow the career you dream of.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity working mothers female executives and scientists.

The Opportunity

This position works out of our Latvia Riga location in the Abbott office.

This role provides essential administrative documentation and coordination support to enable smooth daily operations and effective crossfunctional collaboration. It ensures that business processes events and documentation flows are executed efficiently accurately and in full compliance with Abbott policies and quality requirements.

Main Responsibilites:

1. Administrative & Executive Support

Perform core administrative functions including scheduling meetings and coordinating international travel.

Manage correspondence schedule couriers and process expense and fuel reports (including internal Environmental-Health-Safety reporting).

Prepare business documents support teleconferences and basic IT coordination.

2. Documentation Contract & System Management

Support preparation and submission of tender documents.

Support distributorrelated documentation and coordination with distributors and thirdparty providers.

Assist in managing contracts and customerrelated documentation working with crossfunctional teams on content and approvals.

Ensure proper internal document flow followup and archiving in line with internal policies.

Input documents into internal approval reporting and management systems.

3. Compliance Policies & Internal Procedures

Ensure all activities comply with Abbott policies quality system requirements and relevant regulations.

Maintain documents files and records in compliance with corporate and government standards.

Follow purchasing and requisition procedures Corporate Security and Privacy Rules Corporate Branding Guidelines.

4. Event Congress & Meeting Coordination

Support planning and organization of congresses meetings and internal/external events ensuring ethical integration and compliance with Abbott requirements.

Coordinate logistics vendor communication attendee support and onsite arrangements.

Provide administrative support for eventrelated budget tracking and reporting.

5. CrossFunctional & HRRelated Support

Provide basic HR transactional support (e.g. insurance communication holiday tracking) escalating to HR Business Partner when required.

Support onboarding activities and orientation to new staff.

Apply basic to intermediate knowledge of business processes and software tools.

Experience/Background required:

Knowledge of Microsoft Office (Word Excel PowerPoint) and experience using Outlook.

Ability to learn and apply new business software tools and systems with guidance.

Comfortable working in a matrixed and geographically diverse environment.

Ability to work both independently and as part of a team in a fastpaced changing environment.

Clear and professional verbal and written communication skills with the ability to interact effectively with colleagues at different levels.

Ability to multitask prioritize work and meet deadlines with appropriate support.

Strong organizational skills attention to detail and willingness to follow up on tasks.

Collaborative team player with a proactive attitude and willingness to support others.

Fluent (spoken and written) English and fluent Latvian

The base pay for this position is

In specific locations the pay range may vary from the range posted.

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