Administrative Assistant to Human Resources

JOB SUMMARY: The Administrative Assistant to Human Resources provides comprehensive administrative and operational support to the HR department ensuring efficient delivery of human resources services across the district. This position plays a key role in supporting hiring and onboarding processes maintaining accurate employee records coordinating compliance requirements and serving as a professional point of contact for staff applicants and visitors.

QUALIFICATIONS

• High school diploma or equivalent
• Associates degree in Business Administration Human Resources or related field preferred
• Minimum of two years of administrative experience
• Experience in human resources operations or personnel support preferred
• Proficiency in Google Workspace and Microsoft Office

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Process hiring and onboarding for assigned employee groups ensuring timely and accurate completion of required documentation.
• Assist with scheduling and coordinating interviews and preparing interview materials.
• Review and process employee and volunteer background checks.
• Support the coordination and facilitation of new employee orientation sessions.
• Maintain accurate employment records and employee personnel files in compliance with district policies and regulations.
• Track and monitor required training licensure and certifications to ensure ongoing compliance.
• Perform data entry prepare correspondence and assist with reporting functions.
• Review approve and process employee tuition reimbursement requests in accordance with district guidelines.
• Update and maintain department documents and records.
• Serve as a support contact for district HR systems; troubleshooting issues and escalating concerns as needed.
• Assist with HR-related events and programs.
• Issue employee identification badges and manage badge replacement requests.
• Process and proof business card orders for district staff.
• Serve as district office receptionist as scheduled.
• Greet and direct visitors in a professional courteous and welcoming manner.
• Screen and manage calls and inquiries efficiently exercising discretion and sound judgment.
• Maintain current knowledge of district personnel policies and procedures to effectively assist staff.
• Complete required training and participate in professional development activities relevant to responsibilities.

OTHER FUNCTIONS

• Provide clerical and administrative support to HR department staff as needed.
• Assist with incoming and outgoing mail distribution.
• Assist with coordination of office equipment maintenance and service requests.
• Perform other job-related duties as assigned.

KNOWLEDGE SKILLS & ABILITIES

• General knowledge of human resources functions and employment practices
• Familiarity with general office procedures and the use of standard office equipment
• Proficient in Microsoft Office Suite Google Workspace and ability to learn district-specific systems
• Ability to troubleshoot basic system and technology issues
• Strong organizational communication and interpersonal skills
• Ability to manage multiple priorities with efficiency and professionalism
• Ability to maintain confidentiality and adhere to District policies and procedures
• Ability to work independently and demonstrate initiative with minimal supervision

In evaluating candidates for this position Johnston Community School District may consider a combination of education training and experience which provides the necessary knowledge skills and abilities to perform the duties of this position.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

• Frequent sitting; moderate standing and walking
• Occasional stooping bending kneeling and squatting
• Ability to lift and carry up to 25 lbs.
• Work is performed in an indoor office environment

Required Experience:

IC