Marketing Executive and Events Coordinator
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
TYLin is a globally recognized full-service infrastructure consulting firm committed to providing innovative cost-effective constructible designs for the global infrastructure market. With over 3000 employees throughout the Americas Asia and Europe the firm provides support on projects of varying size and complexity. Together we enhance conventional designs with smarter more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.
Job Summary
The Marketing Executive and Events Coordinator is a highly organized and dynamic professional responsible for providing comprehensive support to the Chief Marketing Officer (CMO) and the Conference and Event Management team. This role requires exceptional attention to detail strong communication skills and the ability to manage multiple priorities in a fast-paced professional environment.The ideal candidate is proactive and solutions-focused capable of remaining calm under pressure and adapting to evolving needs. Success in this role requires strong interpersonal and relationship-building skills high dependability responsiveness and a consistent client service mindset. While the position is primarily remote given the need to work overnight hours or maintain overlap with U.S. time zones it may also operate in a hybrid setup. Occasional flexibility is required to support events outside standard business hours.
Overall this role plays a key part in enhancing Marketing leadership effectiveness and ensuring the successful planning coordination and execution of industry conferences and events.
Responsibilities & Qualifications
Duties and Responsibilities:
CMO Executive Administrative Support
- Manage executive calendars scheduling and meeting coordination
- Coordinate internal and external meetings including agendas and materials
- Arrange travel logistics and process expense reports
- Prepare correspondence presentations and reports
- Track action items and follow-ups from leadership meetings
- Maintain confidential documents and sensitive information
- Serve as liaison between executive and internal/external stakeholders
Event Logistics Coordination
- Plan and coordinate logistics for industry conferences and client events including supporting venue selection and planning and catering
- Compile update and maintain key event documentation including quarterly recap and look-ahead reports planning roadmaps timelines budgets cost sheets etc.
- Coordinate with Accounting to review and provide regular event spend reports to Event teams
- Manage or support vendor meetings and coordination
- Manage the ordering shipping and delivery of event equipment materials signage collateral and merchandise
- Manage event registration tracking and attendee communications
- Manage the printing and assembling of collateral as required
- Manage invoice processing
- Coordinate post-event after-action information collection reporting and accountability tracking
Qualifications
- Associate or Bachelors degree preferred
- 5 years of experience in administrative support event coordination or client services
- Experience supporting senior leadership preferred
- Experience in professional services consulting or corporate environments is a plus
- Strong organizational and project management skills
- Ability to prioritize and manage multiple responsibilities simultaneously
- Excellent written and verbal communication skills
- High level of professionalism and discretion
- Detail-oriented with strong follow-through
- Proficiency in Microsoft Office (Outlook Word Excel PowerPoint)
- Experience with CRM systems preferred
- Budget tracking and vendor coordination experience is desirable
Additional Information
#LI-Remote
At TYLin Philippines we recognize the significance of achieving a balanced work- life dynamic. Our mission is to foster an environment where you can professionally and personally flourish. Heres why TYLin Philippines is an ideal place to advance your career:
Invest in Your Growth
Focus on People Development: We are dedicated to your professional growth. Access training programs mentorship opportunities and career development initiatives to reach your full potential.
Continuing Education Support: Invest in your future with access to tuition assistance and professional development programs.
A Culture of Care
Employee Assistance Program: Access confidential counseling and support services to address personal and work-related challenges. This includes counseling assistance for traumatic/assault cases mental health coverage with some sessions of MindCare Counseling per member per year and preventive care services through our insurance providers.
Generous Time Off: Take advantage of our generous vacation and sick leave benefits to recharge and spend quality time with loved ones.
Collaboration mission-driven focus discipline and leadership skills developed through military service benefit us all. Whether you are a Veteran Guardsman or Reservist a Military Spouse or you are planning to transition to civilian life in the near future we welcome and value your application.
Join TYLin Philippines and experience a rewarding career where you can build a fulfilling life both inside and outside the workplace.
Required Experience:
IC
Key Skills
- Graphic Design
- Marketing
- MailChimp
- Microsoft Publisher
- Adobe Creative Suite
- Constant Contact
- Email Marketing
- Adobe Photoshop
- Social Media Management
- Adobe Illustrator
- Wordpress
- Adobe Indesign
