Talent Acquisition Coordinator

In this role you will have a number of key responsibilities:

Customer Focus

• Act as a key point of contact for candidates hiring managers and interviewer panels ensuring a professional responsive and inclusive experience at every stage
• Coordinate interviews efficiently across regions and time zones (where applicable) removing friction for hiring managers
• Provide clear timelines and consistent communication to all stakeholders
• Anticipate needs and proactively address potential delays or scheduling conflicts

What this means: Candidates and hiring managers experience a structured reliable and positive hiring journey.

Accountability

• Take ownership of interview scheduling and recruitment administration end-to-end
• Work with TA Partners to ensure requisitions are fully approved and compliant before progressing
• Support external vendors with compliance purchase orders invoicing procedures and other ongoing tasks
• Maintain accurate and up-to-date records in recruitment systems (Oracle)
• Identify risks early and escalate appropriately

What this means: Nothing is left unmanaged. Tasks are driven to closure with full visibility and control.

Agility

• Manage competing priorities in a fast-paced and international matrixed environment
• Adapt quickly to changes in hiring timelines or business requirements
• Resolve scheduling conflicts efficiently and pragmatically
• Support additional recruitment activity across regions when business needs to shift

What this means: The recruitment process continues to move forward even when circumstances change.

Teamwork

• Partner closely with TA Business Partners HRBPs People Services and hiring managers amongst others
• Support cross-functional collaboration to ensure smooth handoffs
• Share updates proactively and ensure clear alignment on next steps
• Contribute to continuous improvement of recruitment processes

What this means: Recruitment is delivered as a coordinated team effort not in silos.

Excellence

• Execute interview coordination with high attention to detail speed and accuracy
• Maintain compliance with recruitment policies and DE&I standards
• Support sourcing activity and pipeline development if and where required (dependent on experience and ambition)
• Deliver consistently high standards of documentation and operational discipline

What this means: Recruitment operations are reliable audit-ready and reflective of best practice.

Skills & Experience

• 13 years experience in recruitment coordination HR operations or similar
• Experience using ATS or HR systems (Oracle would be highly beneficial)
• Strong organisational and prioritisation capability
• High attention to detail and accuracy. Operates with urgency
• Ability to manage multiple stakeholders effectively
• Clear and professional communication skills
• Fluent English and French or great experience with AI translations

In this role you will have a number of key responsibilities:

Customer Focus

• Act as a key point of contact for candidates hiring managers and interviewer panels ensuring a professional responsive and inclusive experience at every stage
• Coordinate interviews efficiently across regions and time zones (where applicable) removing friction for hiring managers
• Provide clear timelines and consistent communication to all stakeholders
• Anticipate needs and proactively address potential delays or scheduling conflicts

What this means: Candidates and hiring managers experience a structured reliable and positive hiring journey.

Accountability

• Take ownership of interview scheduling and recruitment administration end-to-end
• Work with TA Partners to ensure requisitions are fully approved and compliant before progressing
• Support external vendors with compliance purchase orders invoicing procedures and other ongoing tasks
• Maintain accurate and up-to-date records in recruitment systems (Oracle)
• Identify risks early and escalate appropriately

What this means: Nothing is left unmanaged. Tasks are driven to closure with full visibility and control.

Agility

• Manage competing priorities in a fast-paced and international matrixed environment
• Adapt quickly to changes in hiring timelines or business requirements
• Resolve scheduling conflicts efficiently and pragmatically
• Support additional recruitment activity across regions when business needs to shift

What this means: The recruitment process continues to move forward even when circumstances change.

Teamwork

• Partner closely with TA Business Partners HRBPs People Services and hiring managers amongst others
• Support cross-functional collaboration to ensure smooth handoffs
• Share updates proactively and ensure clear alignment on next steps
• Contribute to continuous improvement of recruitment processes

What this means: Recruitment is delivered as a coordinated team effort not in silos.

Excellence

• Execute interview coordination with high attention to detail speed and accuracy
• Maintain compliance with recruitment policies and DE&I standards
• Support sourcing activity and pipeline development if and where required (dependent on experience and ambition)
• Deliver consistently high standards of documentation and operational discipline

What this means: Recruitment operations are reliable audit-ready and reflective of best practice.

Skills & Experience

• 13 years experience in recruitment coordination HR operations or similar
• Experience using ATS or HR systems (Oracle would be highly beneficial)
• Strong organisational and prioritisation capability
• High attention to detail and accuracy. Operates with urgency
• Ability to manage multiple stakeholders effectively
• Clear and professional communication skills
• Fluent English (fluency in French would be highly advantageous)