Compliance Specialist Ardmore, Oklahoma

A Lighthouse is needed to help guide the way; to emit a light that helps navigate turbulent times and warn against the possible dangers ahead. Lighthouse Behavioral Wellness Centers is just such a place guided by its core values of hope dedication and community.

To meet the increasing needs of our communities it is imperative that all team members understand and successfully reach and maintain the expected performance standard order to achieve total and sustainable success each person must do their part. Lighthouse will do its part in providing any and all necessary tools and training required to help team members be successful.

DEFINITION:

Under immediate to general supervision you will be responsible for tasks consistent with ensuring compliance with ODMHSAS Standards and Criteria. The Compliance Specialist will be responsible for working with new staff regarding applications for ODMHSAS certifications and creating NPI numbers. You will maintain annual clinical privileging documents on all clinical staff maintain critical incident reports and develop quarterly analysis of incidents and trends and monitor and gather required fire inspections drills and safety inspections for all sites. The Compliance Specialist will ensure all sites are compliant with ODMHSAS and OHCA requirements. The Compliance Specialist will assist with revising and re-writing agency policy and procedure along with designated staff. The Compliance Specialist will be supervised by the Director of Revenue Cycle and Compliance.

EDUCATION AND EXPERIENCE:

High school diploma or its equivalent and five (5) years of progressively more responsibleadministrative experience.

Bachelors degree in business administration Communications Public Health or similarpreferred.

KNOWLEDGE AND SKILLS:

Must have excellent computer and technology skills. Must be proficient at developing and maintaining excel spreadsheets and producing data. Proficiency in Microsoft Word Excel Power Point and other programs.

Must be a self-starter and able to work independently.

Must have strong technical writing skills.

Must have excellent interpersonal skills and the ability to work cooperatively with various types and levels of staff.

Demonstrated ability to function as liaison between professionals community groups

businesses and other agencies.

Must have strong attention to detail and enjoy the ability to provide in-depth analysis accuracy

and precision to assigned tasks. Must have strong critical thinking and problem-solving skills.

Excellent knowledge of telephone procedures spelling punctuation grammar and standard

business letter forms.

Exceptional skill in dealing with the general public in sometimes difficult situations while

maintain courtesy and diplomacy.

Ability to understand and follow complex oral and written instructions and technical or legal

terminology.

Ability to establish and maintain effective working relationships a variety of

governmental and public employees and officials.

Must be able to multi-task.

JOB DUTIES AND RESPONSIBILITIES:

This position is responsible and held accountable for the following duties:

Responsible for tracking the expirations of certifications/licenses to maintain up-to-date files and for the maintenance and accuracy of the credentialing database information.

Assists Manager with obtaining credentialling documents from clinical staff.

Obtains NPI numbers for new staff and new sites.

Works with new hires to apply for certification(s) as a Case Manager PRSS F-PRSS Wellness Coach or BHA. Will maintain communication with staff until they receive their certification.

Responsible for ensuring that up-to-date clinical privileging forms are completed on clinical staff and obtains annual attestations from supervisors.

Assures compliance standards are met and deficiencies are corrected. Assists in preparation for audits as directed by the Director of Revenue Cycle and Compliance and the Chief Clinical Compliance Officer (CCCO).

Ensures that all sites are compliant with building requirements by ODMHSAS and OHCA standards. Completes pictorial walk-thrus of new buildings for certification. Updates pictorial walk-thrus for ODMHSAS audits.

Works as a back-up to the Quality Improvement Specialist for tracking ETPS outcome measures.

Communicates reminds and monitors site supervisors regarding annual fire inspections site drills and site safety inspections. Works with Maintenance Supervisor regarding any deficiencies.

Gathers and monitors Critical Incident reports. Creates a quarterly report regarding incidents and trends for the Performance Improvement Committee.

Works with designated Lighthouse leaders to update agency policies and procedures as requested and maintain policies in our electronic learning system.

Assists with tracking and extracting reports and data regarding consumer surveys performance improvement goals and other required information for various Lighthouse grants and ODMHSAS Standards and Criteria.

Assists in creating and monitoring information and documents posted on Lighthouses internal shared network from the Training and Compliance Department.

Employee must be willing and able to perform all job-related travel normally associated with this position.

Must meet satisfactory expectations at any scheduled job performance evaluation coaching and/or Performance Improvement Plans.

Must complete Lighthouse required training and resulting follow up and consultation as required at hire annually and as directed by Supervisor.

Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.

In addition must possess skill in working cooperatively and effectively with clients staff management and other professional and community groups; in exercising mature judgment in dealing with people; in presenting ideas clearly and accurately; in reading and comprehending the English language; and in communicating effectively both orally and in writing.

Must perform the specific job duties as listed above to meet position expectations.

BENEFITS:

Benefits include: 100% employer-paid premiums for health dental life and vision insurance; generous paid leave including PTO sick and agency holidays employer matching 401K plan and paid continuing education.

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Job Type:

• Full-time

Schedule:

• 8-hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Reliably commute or planning to relocate before starting work (Preferred)

Work Location:

• One location