Finance and Administration Business Partner

Job Description

For over 160 years the University of Washington has been a hub for learning innovation problem solving and community building. Supporting this legacy and important public mission with the goal of making the UW the worlds greatest public university as measured by positive impact guides everything we do in University Advancement. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations we advance the UWs impact by developing meaningful connections that foster pride advocacy and philanthropic support.

Alumni and Stakeholder Engagement (ASE) working in a collaborative partnerships with the UW Alumni Association the UW Retirement Association and the University Book Store fulfills its mission to advance higher education in the state of Washington and to support the UW through impactful broad-based engagement with alumni students retirees and friends of the University. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.

Alumni & Stakeholder Engagement has an exciting opening for a Finance and Administration Business is a full-time permanent position.

The Finance and Administration Business Partner (FABP) will lead the comprehensive financial administration and operations for the Alumni & Stakeholder Engagement (ASE) organization. Reporting to the Assistant Vice President for Administration & Operations this position will provide broad fiscal coordination strategic fiscal and operational planning and analysis for ASE and its affiliated organizations. This position will lead and oversee the development and management of the University of Washington Alumni Associations (UWAA) annual $10M budget. This role requires the ability to be both a strategic thought partner as well as manage the day-to-day administration and transactional duties for the organization.

What You Will Do:

Finance Management and Administration

• Lead and oversee the development and continuous management of UWAAs annual $10M operating budget.

• Provide broad fiscal coordination and administration for ASE and the UWAA ensuring compliance with UW and UWAA financial policies and procedures. This includes:

  • Monthly reconciliation of all staff Procurement Cards and the units Central Travel Account (CTA) card

  • Contract review and coordination

  • Oversight and facilitation of internal funding transfers

  • Management of UWAA corporate credit card

  • Review and approval of travel arrangements for all staff within the unit

  • Invoice payment for Executive Suite and Board of Trustees

• Partner with organization leadership on monthly revenue and expense reconciliation and reporting; ensure budgets are on target throughout the budget period; identify and understand budget variances; and elevate significant variances to executive leadership.

• Prepare finance and budget reports presentations and forecasts for the UWAA Board of Trustees and UWAA Executive and Fiscal Governance Committees.

Strategic Fiscal Planning Operations and Leadership

• Develop long-range revenue and expense projections and forecasts. Advise strategies to ensure the effective and efficient use of resources and long-term financial health for the organization.

• Lead the UWAAs annual comprehensive budget development process. Work with individual program leads on program revenue and expense estimates and make recommendations to executive leadership on strategies to address variances.

• In partnership with Assistant Vice President develop and implement financial procedures guidelines and analysis for Ana Mari Cauce Welcome Center facility to be opened in 2028 and administered through Alumni & Stakeholder Engagement.

Other duties as assigned

Minimum Requirements:

Bachelors degree in Business Administration or similar AND six (6) years of relevant experience in finance budgeting accounting and/or unit administration or related field.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements such as a license/certification/registration.

What You Bring:

• Strong attention to detail.

• Proven ability to develop and establish positive and productive business relationships and work collaboratively with colleagues campus and community partners volunteer leadership and vendors.

• Deep experience with complex stakeholder management.

• Ability to communicate clearly and explain technical information in an easy-to-understand manner.

• Experience working in higher education non-profit and/or the public sector.

• Proficiency with databases financial programs and software spreadsheets and Microsoft Office Suite.

• Ability to travel and attend events meetings and programs scheduled on evenings and weekends or off-campus.

What You Can Expect:

• Hybrid-work schedule with three days in the office andtwodays eligible for telework.

• Ability to work evening and weekend hours periodically on short or limited notice.

• Cubicle/open workspace environment that may result in higher noise levels and visual distractions.

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Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.