Contracts & Procurement Administration

We are seeking a highly organized and detail-oriented professional for a Contracts & Procurement Administration role to support IT contracting and procurement operations within a government environment. This position will work closely with the Contract Manager Lead and cross-functional teams to manage the full contract lifecycle ensure compliance and support efficient procurement processes.

• Manage end-to-end IT contract lifecycle including initiation execution monitoring and close-out
• Support procurement activities by preparing and managing RFPs RFQs RFBs and RFIs
• Coordinate with internal stakeholders leadership vendors and contractors across departments
• Facilitate procurement processes including:
  • Kick-off and pre-proposal meetings
  • Document preparation and review
  • Approval tracking and workflow coordination
  • Legal and purchasing reviews
• Manage vendor interactions including demonstrations Q&A sessions and documentation tracking
• Monitor contract financials such as funding burn rate and expenditures
• Track and manage contract performance renewals compliance and scope changes
• Support dispute resolution and vendor performance issues
• Maintain accurate and organized records of all contract documentation (digital and physical)
• Communicate contract terms processes and updates clearly across all levels of the organization
• Support Contract Office operations:
  • Calendar management and scheduling
  • Meeting coordination agendas minutes and action items
• Ensure compliance with organizational policies procurement regulations and audit requirements
• Perform additional duties as required

• Minimum 2 years of contract management experience
• Minimum 2 years of IT administrative support experience
• 4 years of experience with Microsoft Office Suite (Excel Word Outlook PowerPoint)
• Basic understanding of IT infrastructure concepts
• Bachelors degree or equivalent experience
• Strong organizational and coordination skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work both independently and within a team

• Experience with IT procurement in government environments (Federal State or Local)
• Knowledge of public sector contracting and compliance processes
• Experience supporting enterprise-level or high-visibility IT programs
• Familiarity with contract or procurement management tools/systems