Receptionist and Administrative Assistant

Receptionist and Administrative Assistant
Location: Paterna Spain
Department: Operations
Reports to: Operations Manager
Employment type: Permanent
Workplace model: Office
Employment is subject to applicable security screening (incl. SUPO where required)

Why this role matters:

As a Receptionist and Administrative Assistant youll be the first point of contact for visitors customers and partners helping create a professional and welcoming environment at our Paterna office. Your work will ensure smooth daily operations by supporting the Operations team maintaining an organized workplace and delivering a high standard of service across the business.

Who We Are

ICEYE delivers space-based intelligence surveillance and reconnaissance (ISR) capabilities to governments and allied nations. This includes sovereign and turnkey ISR missions leveraging ICEYEs world-leading synthetic aperture radar (SAR) satellite technology as well as access to data from the worlds largest SAR satellite constellation. These capabilities enable partners to detect and respond to critical changes anywhere on Earth with unprecedented speed and accuracy day or night and in any weather supported by ultra high-resolution imagery and high-frequency revisits.

As a trusted partner for defense intelligence security and maritime domain awareness ICEYEs near real-time data creates a tactical advantage for mission-critical operations. Designed for dual use the platform also serves civil protection and commercial users for natural-catastrophe intelligence insurance maritime monitoring (including oil-spill detection) and finance contributing to global security and community resilience.

ICEYE is headquartered in Finland and operates globally across Europe North America the Middle East and Asia-Pacific. We have more than 900 employees united by a shared vision: improving life on Earth by becoming the global source of truth in Earth Observation.

Your day-to-day responsibilities

• Greet and welcome visitors clients and vendors and direct them to the appropriate contact or meeting room while maintaining the visitor and event register.
• Manage meeting room calendars and coordinate meeting and event arrangements including catering and room setup.
• Monitor maintain and order office and catering supplies ensuring common areas remain well-stocked clean and welcoming.
• Handle incoming and outgoing mail deliveries and packages.
• Support the Operations team with administrative tasks ad-hoc requests and internal company events.
• Assist in maintaining office security by verifying visitor identities and reporting any suspicious activity as required.

What were looking for

Must haves:

• Prior experience in a receptionist administrative or similar customer-facing role.
• Strong commitment to delivering excellent internal and external customer service.
• Excellent organizational and time-management skills with the ability to manage multiple tasks effectively.
• Strong verbal and written communication skills in Spanish and professional working proficiency in English.
• Proactive and resourceful mindset with the ability to solve problems independently.
• High level of discretion and ability to prioritize tasks in a dynamic environment.

Nice to haves

• Experience supporting events or coordinating internal company activities.
• Experience working in an international or fast-paced environment.
• Familiarity with office management tools or calendar systems.

Application Process

• Talent Acquisition screening conversation.
• Interview with the hiring manager.
• Short practical or scenario-based discussion related to office coordination and service mindset.
• Final interview with key stakeholders from the Operations team.

Working at ICEYE

At ICEYE youll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up we combine speed and ambition with the opportunity to take real ownership from day one. Your growth wellbeing and success are a prioritywith continuous professional development training opportunities and a culture where collaboration is how we win.

How We Work (Our Values)

Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit optimism and ownership when things get hard and we keep moving until we find a way.

Be curious: Go deep ask questions listen carefully and think critically. Understand the why behind decisions.

See the big picture: Stay close to whats happening across the company so you can make better decisions. Consider how your work affects others.

Drive effective teamwork: Create psychological safety invite different perspectives and build inclusive teams. There are no bad questions.

Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift.

Have fun: What we do mattersand it should be enjoyable. Celebrate progress take pride in results and share the wins.

Benefits

Our benefits are designed to support your health and wellbeingat work and beyond. We keep improving them based on employee feedback and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process.

Our Commitment to Diversity Equity and Inclusion

We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger which is why we work to create an environment where people feel included respected and able to speak up. Whatever your background we want you to bring your authentic self to the table.

Were committed to fair inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process tell uswell do our best to help.

Apply now to start your ICEYE journey and help us continue to make the impossible possible together. Read more about ICEYE and working with us at .

Required Experience:

Junior IC