Invigilator (part-time, as required on an ad hoc basis) Job ID 6374

The Division of Examination and Graduation Administration invites interested individuals to submit their applications to be included in our pool of candidates for ad hoc part-time Invigilation opportunities. This pool will allow the Division to draw on suitable individuals when Invigilation services are required.
Please note that inclusion in the pool does not constitute or guarantee any appointment of any sort. Appointments will be made on an as-needed (ad hoc) hourly remunerated basis.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete you must submit ALL documents listed under the inherent requirements as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications or official proof of qualifications obtained (If you hold foreign qualifications please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).

Duties and responsibilities:
Prevent Cheating: Monitor students to ensure no unauthorized materials or behavior occur during the exam.
Maintain Examination Conditions: Ensure a quiet orderly environment conducive to concentration for all students.
Distribute and Collect Examination Materials: Hand out examination question papers and materials and collect them at the end of the session.
Timekeeping: Announce start and end times and ensure the exam runs according to the scheduled duration.
Assist Students: Provide guidance on procedural queries without offering academic assistance.
Report Irregularities: Record and report any breaches of exam rules or unusual incidents.
Examination preparation: Assist with administrative duties prior to the commencement of the examinations.
Venue Preparation: Oversee the setup and dismantling of graduation venues to ensure full readiness prior to events and proper closure afterward.
Equipment Coordination: Assist with the transportation arrangement and organization of equipment and materials to facilitate smooth operational flow.
Presentation Standards: Support venue preparation before and after ceremonies to uphold a professional and high-quality presentation.
Operational Support: Provide direct on-site assistance to the Graduation Team during ceremonies to enable seamless execution of activities.
Responsiveness and Reliability: Address ad-hoc operational requirements promptly demonstrating adaptability and dependability in dynamic circumstances.
General Assistance: Deliver physical support as needed throughout graduation sessions to maintain efficiency and effectiveness.

Inherent requirements:
Grade 12 on NQF Level 4 (attach a copy).
Computer literacy and proficiency in basic digital tools (clearly indicated in CV).

Recommendations:
Strong attention to detail effective communication skills time management and a high level of reliability.
Demonstrated integrity and a clear criminal record.
Availability during examination and graduation periods with the physical ability to stand and walk for extended periods.

Required competencies:
Results Orientated:
- The ability to be reliable responsible dependable and to fulfil obligations.
- The ability to deal calmly and effectively with high stress situations.
Strategic Thinking:
- The ability to deal with several activities at a time.
- The ability to focus on details work towards perfection and approach work in a neat and organised manner.
Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
Leading:
- The ability to maintain high levels of personal motivation energy and enthusiasm.
- The ability to be cooperative with others display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.

Assumption of duties:
1 April 2026

Closing date:
10 March 2026

Salary:
The hourly tariff is available on request.

Enquiries:
For enquiries please feel free to contact Ms. A.F. Dyers @ or email

General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.