Billing and Finance Support 18182

LOOKING FOR STELLAR TOP CANDIDATES

Position: Billing and Finance Support
Working Hours: Mon - Friday 9:00 am - 5:00 pm EST
Search Location: South Africa Philippines
Salary: $1500$1800
: The Final Salary Offer depends on the clients decision interview results and experience

About the Role:

We are seeking a proactive detail-oriented Billing / Finance Associate to support our media finance operations. This role focuses on vendor billing invoice management budget tracking and financial coordination across multiple client accounts.

The ideal candidate is highly organized reliable with deadlines and comfortable owning recurring finance workflows independently in a remote environment.

Role Responsibilities:

Vendor & Invoice management

• Manage end-to-end vendor setup ensuring all required documentation is collected and recorded accurately
• Collect review reconcile and track vendor invoices on a recurring weekly and monthly cadence
• Act as the primary point of contact for vendors regarding invoice status discrepancies and payment questions
• Ensure invoices MPAs and billing documentation include correct client and project identifiers

Billing & Payment coordination

• Prepare invoices for internal submission and payment processing in line with monthly close timelines
• Track invoice receipt and submission status flagging missing or late documentation proactively
• Support maintenance of cash flow documentation including pre-bill values and monthly spend tracking

Budget control & Reporting

• Maintain and update budget control reports across multiple client accounts
• Track spend against approved budgets and identify variances or inconsistencies
• Provide regular finance updates to internal stakeholders to support planning and client delivery
• Conduct routine checks for missing invoices proof of performance or payments

Systems & process hygiene

• Maintain accurate vendor and billing records across finance and project management systems
• Complete timesheets and finance-related admin accurately and on time
• Follow documented SOPs and contribute to improving repeatable finance workflows over time

Requirements:

• Has at least 3 years of competitive experience performing tasks in billing finance administration bookkeeping or accounts support
• Strong attention to detail and comfort working with financial documentation
• Proven ability to manage recurring deadlines independently
• Clear professional written and verbal English communication
• Experience working remotely or with distributed teams

Nice to have:

• Experience in an agency media or professional services environment
• Familiarity with budget control reports or media billing workflows
• Experience with tools like Asana Scoro QuickBooks or similar systems
• Prior work supporting multiple clients or cost centers simultaneously

NOTE: We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization we kindly request that you direct any update inquiries to the team responsible for handling your initial application.