Business Coordinator
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Job Location:
Gaithersburg, MD - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Are you ready to drive excellence and enable business transformation
As a Business Coordinator you will be a key partner to senior leaders demonstrating advanced automation and digital solutions to streamline workflows and deliver support across business operations communications and project activities. If youre a digital native with a passion for improvement and the ability to anticipate business needs this role is for you!
Accountabilities
Manage complex calendars prioritize meetings and coordinate across global time zones using intelligent digital platforms.
Arrange complex international travel visas and accommodations; reconcile expenses and ensure policy compliance.
Support procurement processes including PO creation vendor onboarding SOWs and invoice tracking adopting and influencing standardized ways of working.
Plan and implement virtual and hybrid events leveraging collaboration tools (Teams Zoom etc.) and digital logistics solutions.
Be responsible for the operating rhythm for committees/teams tracking actions and deliverables with automated dashboards and workflow tools.
Handle sensitive information with discretion employing secure digital platforms for information management.
Establish effective relationships with the wider Business Coordinator community GSC&S Leadership Team Global Operations groups and external partners.
Demonstrate confident communication skills managing priorities and expectations with integrity and influencing positive outcomes.
Continuously review and refine administrative processes implementing standards and templates to maximize automation and digital enablement.
Proactively use available learning and tools (e.g. ChatGPT Copilot Thriving in the Age of AI training) and seek development opportunities.
Champion the adoption and integration of automation tools (e.g. AI-driven scheduling digital document management) to simplify and standardize business support processes and develop a culture of innovation and learning.
Essential Skills/Experience
Education: Bachelors degree or equivalent experience.
Proven experience managing complex calendars meetings international travel expenses procurement (POs/SOWs/vendor onboarding) invoices and vendor management across time zones.
Hands-on use of enterprise AI and automation tools (e.g. Copilot AZ ChatGPT) to streamline workflows scheduling and standardize processes.
Ability to design and maintain automated trackers/dashboards (e.g. Power BI SharePoint/Lists Smartsheet) for actions deliverables and operating rhythms.
Advanced proficiency with Microsoft 365 (Teams Outlook SharePoint OneDrive) and digital tools (Teams Zoom etc.) for virtual/hybrid events and logistics.
Strong adherence to confidentiality data privacy and information governance using secure digital systems.
Analytical organizational and communication skills; effective stakeholder management at senior levels.
Proven ability to collaborate across teams and levels communicating clearly adapting quickly and building productive relationships that make partnering straightforward and effective.
Demonstrated ability to inspire change solve problems proactively and handle multiple priorities in a fast-paced global environment with ongoing upskilling in AI/digital tools.
Desirable Skills/Experience
May involve occasional early/late meetings to accommodate different time zones worldwide.
Periodic travel may be required for onsite meetings and events.
When we put unexpected teams in the same room we unleash bold thinking with the power to inspire life-changing -person working gives us the platform we need to connect work at pace and challenge perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
At AstraZeneca we are more than just a leading pharmaceutical company; we are a global science-led organization dedicated to discovering and developing life-changing medicines. Our commitment to innovation drives us to push boundaries and embrace new technologies. Here you will find an inclusive culture that values diversity and encourages collaboration. We are passionate about lifelong learning and development ensuring that everyone can reach their full potential. Join us on our mission to make a meaningful impact on patients lives worldwide.
Ready to take on this exciting challenge Apply now to become part of our dynamic team!
Date Posted
03-mar-2026Closing Date
16-mar-2026Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and furtherance of that mission we welcome and consider applications from all qualified candidates regardless of their protected characteristics. If you have a disability or special need that requires accommodation please complete the corresponding section in the application form.
Required Experience:
IC
Key Skills
- Motivational Interviewing
- Marketing
- Microsoft Office
- Microsoft Access
- Ellucian
- Microsoft Outlook
- Microsoft Word
- Visio
- Detailing
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
About Company
AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, ... View more
