Executive Admin Assistant
Share
Job Location:
Monthly Salary:
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
MAJOR RESPONSIBILITIES & DUTIES:
Provides administrative support at an executive level.
Coordinates and organizes departmental activities proactively anticipating departmental needs.
Reviews departmental operating practices including record keeping systems forms control and personnel requirements and makes suggestions for improvements.
Prepares reports and presentations often of a complex or confidential nature.
Prepares and edits correspondence communications and other documents.
Coordinates activities of clerical and administrative staff as needed.
Performs general administrative functions including photocopying faxing typing correspondence mail and maintaining office supplies.
Greets visitors and staff in person or via telephone determines their needs and directs them to the appropriate person or office.
Processes maintains and files departmental records including youth files payroll purchasing work orders and other documents.
Maintains schedules and coordinates calendars for meetings and other events; records transcribes and distributes meeting minutes.
Assists in organizing events as needed.
Makes schedule travel arrangements and completes expense reports as needed.
Tracks researches and prepares various reports material packets and meeting or presentation materials.
KNOWLEDGE SKILLS AND ABILITIES:
Knowledge of office administrative procedures practices and filing methods.
Ability to review and resolve complex administrative problems independently.
High level of professionalism and interpersonal skills.
Highly proficient PC software applications with an advanced ability to utilize Windows-based programs and Microsoft Office including PowerPoint Excel and Word.
Ability to communicate verbally and in writing with individuals at all levels in the organization and with external contacts in an articulate professional manner while maintaining necessary degree of confidentiality.
Ability to work independently prioritize projects meet deadlines and multi-task while maintaining quality standards.
Ability to type accurately and proficiently at a high rate of speed.
REQUIRED QUALIFICATIONS:
Associates degree or equivalent combination of education and experience required.
Minimum of 3 years of administrative experience or executive support experience required.
Other Duties: This job description incorporates the essential functions and duties required for this position. However other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization.
Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.
PHYSICAL REQUIREMENTS EQUIPMENT USAGE WORK ENVIRONMENT:
Position is relatively sedentary in a normal office administrative environment involving minimum exposure to physical risks. Will use office equipment such as a computer/laptop monitor keyboard and a general workstation set-up.
Care and respect for others is more than a commitment at Boys Town it is the foundation of who we are and what we do.
At Boys Town we cultivate a culture of belonging for all employees that respects their individual strengths views and experiences. We believe that our differences enable us to be a better team one that makes better decisions drives innovation and delivers better business results.
About Boys Town:
Boys Town has been changing the way America cares for children and families since 1917. With over a century of service our employees have helped us grow from a small boardinghouse in downtown Omaha Nebraska into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977 our services branched out into the health care and research fields offering even more career opportunities to those looking to make a real difference.
Our employees are our #1 supporters when it comes to achieving Boys Towns mission which is why we are proud of their commitment to making the world a better place for children families patients and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition reimbursement parenting resources from our experts and professional development opportunities within the organization just to name a few. Working at Boys Town is more than just a job it is a way of life.
This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties skills or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity and/or expression national origin age disability or veteran status. To request a disability-related accommodation in the application process contact us at 1-.
Required Experience:
Junior IC
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
Boys Town Hospital, a non-profit medical center, provides clinical and hospital care and is a leader in research, education and pediatric care.
