Administrative Officer (0078362T)

Title: Administrative Officer

Position Number:T

Hiring Unit: C OF NAT SCI NAT SCI DEANS OFF NAT SCI DEANS OFF

Location: UH at Manoa

Date Posted: March 4 2026

Closing Date: March 29 2026

Band: B

Salary :salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities

1.* Provides pre-award and post-award extramural support to faculty Principal Investigators (PIs) in one or more assigned departments and units in the College of Natural Sciences

2.* Serves as Fiscal Administrator for the College of Natural Sciences

3.* Assists faculty/principal investigators with proposal preparation and may include inputting into myGrant and/or successor application

4.* Collaborates with Principal Investigators other Fiscal Administrators and Office of Research Services to facilitate the submission of grant proposals.

5.* Reviews all College of Natural Sciences grant proposals budgets and justifications to ensure compliance with Request for Proposal funding and oversight agency rules and regulations

6.* Monitors status of proposals and takes necessary action to update status including requests for advance accounts

7.* Provides post award administration of grants and contacts for assigned College of Natural Sciences Departments including extensions close outs reporting for effort certification cost sharing and financial statements

8.* Monitors account end dates and account balances while working with Principal Investigators to take appropriate action to close or extend accounts

9.* Acts as liaison between College Principal Investigators college administration Office of Research Services and granting agencies

10.* Reviews and approves procurement reimbursement travel P-Card and personnel transactions and other actions ensuring compliance with university state and federal policies procedures and regulations. Certifies availability of funds.

11.* Provides fiscal and payroll data for extramural and allocated funds to UH state federal Research Corporation of the University of Hawaii (RCUH) and other sponsors for effort certification reporting cost share reporting analysis etc.

12.* Advises Principal Investigators and department staff on fiscal and personnel matters; resolves issues as they arise.

13.* Keeps abreast of current university state and federal policies procedures and regulations.

14.* Prepares budget and expenditure statements for Principal Investigators reviews monthly expenditure reports and prepares budget projections.

15.* Ensures proper recording of expenditures and encumbrances. Initiate corrective action as needed.

16.Other duties as assigned

*Denotes essential function

Minimum Qualifications

1.Possession of a baccalaureate degree in Business Administration Liberal Arts or related field and 3 year(s) of progressively responsible professional experience with responsibilities for fiscal budget and/or grant management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2.Considerable working knowledge of principles practices and techniques in the field of fiscal budget or grant management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.

3.Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with fiscal budget or grant management.

4.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.

5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

7.Demonstrated ability to operate a personal computer and apply word processing software.

8.For supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

9.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

Desirable Qualifications

1.Experience working in a higher education academic environment

2.Experience with grants administration from proposal development to closeout

3.Knowledge and work experience involving UH RCUH and/or University of Hawaii Foundation (UHF) policies/procedures.

4.Knowledge of systems such as Kuali Financial Systems (KFS) eTravel RCUH PeopleSoft and UH Foundation.

5.Past experience in working with faculty or other Principal Investigators from diverse fields of study.

To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
(1) Resume;
(2) Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;
(3) The names and contact information (telephone number and email addresses) of at least three professional references; and
(4) Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number birthdate etc) REDACTED. If requested transcripts are unobtainable by closing date please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (03/29/2026) to email copies of your transcripts to. Official transcripts will be required if selected to fill the position.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries: Charles Luk

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: