Procurement Senior Executive

1. Procurement Planning & Execution

o Execute purchasing activities based on requests from Sales and related departments to ensure timely and accurate sourcing.

o Create issue and manage Purchase Orders (PO) and contracts; ensure correct specifications quantities pricing and delivery terms.

o Track delivery schedules and adjust procurement plans when priorities or customer requirements change.

o Ensure all internal requests are responded to promptly.

2. IT product & service procurement

o Manage end-to-end procurement for the following categories:

- IT hardware: servers workstations storage networking equipmentetc

- End-user devices: laptops monitors etc.

- Software & services: software licenses (Microsoft Ciscoetc.) digital solutions security systems etc.

o Collaborate closely with technical service team to identify needs and plan appropriate procurement strategies.

3. Supplier Management

o Identify evaluate and source new suppliers across relevant product categories including IT and specialized components.

o Negotiate pricing payment terms and delivery conditions to secure the best value for both onetime and longterm sourcing needs.

o Handle supplier issues such as damaged goods shortages delays or quality discrepancies.

o Maintain and update supplier records documentation pricing lists and contracts.

o Conduct regular supplier evaluations to ensure compliance with company standards.

4. Order Tracking & Logistics

o Monitor order status and coordinate with warehouse/logistics to ensure goods are received on time.

o Expedite urgent orders and escalate delays or supply risks when needed.

o Track delivery progress and support adjustments to schedules based on customer or production changes.

o Perform custom clearance process (if needed). Work with cross-functional teams to ensure smooth inbound/ outbound processes.

5. Risk Management & Compliance

o Identify and mitigate procurement risks ensuring supply continuity and addressing disruptions when needed.

o Ensure all procurement activities comply with company policies procedures and relevant regulations

6. Reporting & Ad-hoc Tasks

o Prepare reports on procurement progress supplier performance and cost analysis.

o Provide Finance with required documents (PO quotation DO invoice) for payment processing.

o Continuously improve procurement processes and procedures to enhance efficiency reduce costs and streamline operations.

o Perform other duties and responsibilities as assigned by Line Manager.

Requirements

Bachelors degree in Supply Chain Management Business Administration Logistics or related fields.

Minimum 2 years experience in Procurement/SCM (IT procurement is a plus).

English communication in reading writing listening speaking

Computer literacy in MS Office Suite

Strong negotiation communication and coordination skills.

Detail-oriented proactive and able to work under pressure.

Experience with ERP systems is an advantage.

Benefits

Work in an international dynamic and friendly environment.

Attractive salary allowance package.

Insurance as Vietnams labor code & extra accident/medical insurance.

13th-month salary annual salary review.

Benefit in kind company trip.

Opportunity to learn and improve skills & professionalism with international standards.

Opportunity for promotion.