Executive Assistant

Santa Monica, CA - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

EXECUTIVE SUPPORT

Manage the calendar and travel arrangements (domestic and international) for the Senior Vice President and Regional General Manager.

Plan and coordinate meetings and conference calls across the region.

Process forms and prepare/submit expense reports.

Manage staff meetings including coordinating the agenda and tracking follow-up action items.

EVENT & MEETING COORDINATION

Lead the planning and execution of all regional activities including off-sites workshops and team-building events.

Maintain the regional calendar; coordinate recurring and ad hoc regional meetings develop meeting agendas and draft and distribute meeting minutes.

OFFICE MANAGEMENT & REPORT COORDINATION

Manage one or more Office Coordinators and lead office management activities for primary and secondary regional offices.

Serve as liaison with the assigned Facilities Manager as needed.

Provide document support in Word PowerPoint and Excel including general formatting.

Coordinate monthly reporting including tracking and distribution.

Verify invoices and support the manager or designated administrator with budget management (FRE SRE TRE budget closing invoicing budget tracking and recharges).

Handle incoming emails faxes telephone calls and mail.

Maintain organized files and binders.

Oversee archiving and record-keeping.

Perform other administrative tasks as assigned (e.g. ordering office supplies sending FedEx shipments).

Provide ad hoc support for key events and programs.

Qualifications :

3 years of experience as an Administrative Assistant (supporting multiple leaders is a plus)

3 years of experience coordinating large events and meetings

Proficiency in Microsoft Office: Outlook PowerPoint Excel and Word

Project Management experience

Bachelors degree or equivalent work experience

Must be fluent in English additional languages an advantage

Additional Information :

This position is open to U.S. citizens U.S. permanent residents or individuals who are currently authorized to work in the United States on a valid visa.

The base salary range for this position is $64080 - $96120 cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.

Our current Benefits include:
Comprehensive Medical Dental and Vision Plans 401k Match Family Leave PTO & Paid Holiday Schedule Pet Legal and Life Insurance Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)

Red Bull North America Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability veteran status age or any other classification protected by Federal state or local law. We will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.

Remote Work :

Employment Type :

Full-time

EXECUTIVE SUPPORTManage the calendar and travel arrangements (domestic and international) for the Senior Vice President and Regional General Manager.Plan and coordinate meetings and conference calls across the region.Process forms and prepare/submit expense reports.Manage staff meetings including co...