Assistant to the Superintendent
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Job Location:
Stafford, CT - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Information
| Job Title: | Assistant to the Superintendent |
| Department: | Administration |
| Reports To: | Superintendent |
| FLSA Status: | Non-Exempt |
| Work Calendar: | All 12 Month Employees |
| Salary Scale: | Clerical Scale A07 |
Job Summary and Purpose
The Assistant to the Superintendent performs complex clerical tasks and is responsible for all administrative work in the Office of the Superintendent. The position supports division wide operations executive level coordination School Board functions and strategic initiatives to ensure organizational effectiveness compliance and high-quality service to our stakeholders. Successful candidates will demonstrate strong abilities in comprehensiveadministrative work via written and oral communication calendar management and effective use of technology tools as well as demonstrate sound judgment in escalating issues and interacting with stakeholders.
Work Objectives/Essential Functions
- Welcome and screen visitors telephone calls and mail.
- Answer questions provide information and direct requests to appropriate department or agency.
- Produce review and correct letters memoranda reports and other requested documentsfor the Superintendent and School Board with high attention to detail.
- Prepare and reply to routine correspondence independently.
- Handle confidential and sensitive information with discretion and professionalism.
- Manage the Superintendents calendar and travel arrangements.
- Support division wide operations to ensure cross-departmental productivity and compliance with School Board policies regulations and established procedures.
- Plan and coordinate high-level meetings involving the Superintendent and/or School Board members.
- Monitor and maintain budget for the Office of the Superintendent including tracking expenditures and keeping accurate financial records in accordance with division procedures.
Education and Experience
| Education Attainment (Required): | High school diploma or equivalent |
| Education Attainment (Preferred): | Associates degree or equivalent; coursework in clerical techniques and office procedures |
| Relevant Experience (Required): | Six (6) or more years |
| Relevant Experience (Preferred): | Experience in a K-12 school environment (school or central department) |
| Industry Licensure or Certifications (Required): | N/A |
| Industry Licensure or Certifications (Preferred): | Professional Administrative Certificate of Excellence (PACE) ASAP Certified Administrative Professional IAAP |
AdditionalKnowledge Skills and Abilities
Knowledge
- Business language and composition including proper spelling and punctuation
- Thorough knowledge of English grammar and usage
Skills
- High level use of Microsoft Office (including Word Excel and Powerpoint)
- High level use of G Suite applications (including Gmail Calendar Drive Docs Sheets and Slides)
- Proficient in technology integration including application of AI tools to improve communication and operational efficiency
- Proficient in executive-level calendar management and scheduling
- Proficient in layout and formatting of complex forms and tables
- Proficient in basic research and preparation of reports and informational briefs
Abilities
- Work cooperatively in a demanding team environment to meet goals
- Demonstrate initiative and sound judgment in identifying and addressing needs before they arise
- Organize and perform work independently
- Meet deadlines for all work even when working on multiple projects
- Show sustained effort and enthusiasm in quality and quantity of work
Core Expectations of All Stafford Schools Employees
- Engage in ongoing professional development relevant to position.
- Respond to written and oral requests for information promptly and thoroughly.
- Maintain a clean neat appearance and dress appropriate to position and duties.
- Maintain a record of appropriate attendance and punctuality.
- Serve as a role model for students colleagues and the general public.
- Work in close harmony with supervisor(s) and colleagues.
- Comply with all division policies and regulations including but not limited to guidelines for confidentiality and professional conduct as well as all site-based procedures and protocols.
Weight Demands
| Weight Demands | Rarely | Occasionally | Frequently |
|---|---|---|---|
| Lifting 125 lbs | X | ||
| Lifting 2650 lbs | X | ||
| Lifting 50 lbs | X | ||
| Carrying 125 lbs | X | ||
| Carrying 2650 lbs | X | ||
| Carrying 50 lbs | X | ||
| Pushing/Pulling 125 lbs | X | ||
| Pushing/Pulling 2650 lbs | X | ||
| Pushing/Pulling 50 lbs | X |
Physical Demands
| Physical Demands | Rarely | Occasionally | Frequently |
|---|---|---|---|
| Standing | X | ||
| Sitting | X | ||
| Walking | X | ||
| Reaching | X | ||
| Turning/Twisting | X | ||
| Balancing/Climbing | X | ||
| Stooping/Kneeling | X | ||
| Crouching/Crawling | X |
Classification Details (Completed by Human Resources)
| Job Family: | Specialist-Service 12 NE |
| Calendar: | All 12 Month Staff |
| Pay Structure: | Clerical Salary Scale |
| Position: | |
| FLSA Status: | Non-Exempt |
| Job Grade: | A07 |
| Job Code: | 0027 |
| Status: | Active |
This description is intended to describe the general nature essential functions and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks. Employees may be required to perform duties not specifically named in this description but which may be reasonably considered to be incidental in the performing of their duties.
Required Experience:
IC
Key Skills
- Educational admin
- Educational curriculum
- Continuous Improvement
- ProCore
- Prolog
- Business Management
- Conflict Management
- Construction Management
- Project Management Software
- Microsoft Project
- Supervising Experience
- Contracts
