Accounts Payable Administrator
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Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Empowered to Excel. Trusted to Make a Difference.
Join One of Canadas Best Managed Companies!
Title: Accounts Payable Administrator
Work Location: Leduc Alberta office
Reports to:
Corporate Controller
Department: Finance & Accounting
At KBL we do things differently. As Western Canadas largest environmental waste management companyborn in the North and built on resilienceweve grown by trusting our people keeping them safe and backing bold ideas. Were proud to be recognized as one of Canadas Best Managed Companies!
Were looking for a Accounts Payable Administratorto support our growing Accounts Payable Administrator is responsible for the execution of vendor payments reconciliation of accounts payable balances across eight entities and ensuring the integrity of the AP subledger. This role serves as the control anchor of the AP function and supports timely and accurate month-end close (WD-2).
What Youll Do
Payment Management & Cash Control
- Prepare and execute weekly payment runs (EFT cheque wire) across the Group
- Validate payment batches for accuracy approvals duplicate prevention
- Manage urgent and manual payment exceptions
- Maintain payment schedules aligned with cash flow requirements
- Prepare weekly cash requirement summaries
- Communicate payment timing to vendors when required
Accountability: 100% payment accuracy and zero duplicate payments
Reconciliations & Financial Integrity
- Perform vendor statement reconciliations
- Reconcile AP subledger to GL for all entities
- Review AP aging and identify anomalies
- Track and resolve credit balances and unapplied credits
- Investigate and clear discrepancies
- Support accrual validation at month-end
Accountability: Clean aging and fully reconciled AP balances
Month-End Close (WD-2 Target)
- Ensure invoice cut-off accuracy
- Complete subledger-to-GL reconciliation
- Review aging and outstanding balances
- Provide AP summary reporting for Prophix reconciliations
- Support audit requests for all entities
Vendor Master Oversight
- Review vendor banking change documentation
- Ensure dual approval for vendor master updates and change log is maintained
- Monitor vendor change logs
- Support fraud prevention controls
Process Improvement
- Identify workflow inefficiencies
- Maintain/enhance AP SOPs
- Provide training guidance to AP support staff/Intern as required
Who You Are
- A minimum of 2 years of experience in Accounts Payable.
- Bachelors Degree or Diploma in accounting or business administration.
- Ability to maneuver effectively in a fast-paced high-functioning environment while prioritizing and delivering multiple requests at the same time.
- Highly developed emotional intelligence with a successful track record for professionally developing and leveraging relationships across an organization.
- High integrity with ability to maintain confidentiality and manage highly sensitive information.
What You Need
- Strong reconciliation and analytical skills
- High attention to detail
- ERP proficiency
- Structured and deadline-driven
- Control-oriented mindset
- Professional vendor communication
Were committed to providing a safe supportive work environment.
Reasonable accommodations are available to those who qualify.
Why Youll Love Working Here
- Trust & Empowerment: Empowered culture with minimal bureaucracy- just real responsibility ownership and the flexibility to do your best work
- Growth & Agility: Were entrepreneurial by naturequick to adapt and deeply invested in your development
- Care & Commitment: From top-tier benefits (including $3000 annually for psychological support) to a focus on safety and wellness we put our people first
- Meaningful Impact: Your work helps build safer cleaner communities across Canada and thats something to be proud of
Why Youll Love Our Perks
- Competitive wage allowances and above-market benefits
- RRSP matching Health Care Spending Account Wellness account and flexible work options where feasible
- Paid training and development opportunities Manager training program formal Employee Recognition program
Were Proud of Where We Come From - and Where Were Going
Founded in the North in 2006 and led by an EY Entrepreneur of the Year KBL continues to grow with purpose and agility. We share our success with our people and invest in their well-being every step of the way.
KBL is committed to diversity and inclusion. Accommodations are available throughout the recruitment process. Please notify us if you require any.
Preference may be given to Indigenous applicants as per contractual requirements for certain postings. We encourage you to self-identify your Indigenous status and community on your resume if applicable
Required Experience:
Manager
Key Skills
- Account Payable
- Vendor Invoices
- Wire Transfer
- Data Entry
- Journal Entries
- General Ledger Accounting
- Accounting
- Excel
- ACH
- Reporting
- Credit Card
- Financial statement
- ADP
- Setup
- CPA
