SHE Administrative Intern

Key Responsibilities

A. SHE Administration & Data Management

• Capture update and maintain SHE data reports registers and records.
• Assist with compiling updating and organizing site safety files.
• Ensure all documents are filed scanned and archived correctly (digital & hard copy).
• Track expiry dates for SHE trainings medicals LoGS competencies and legal appointments.

B. Coordination & FollowUps

• Conduct followups with site managers supervisors and support departments to collect outstanding documents or information.
• Assist in monitoring action plans audit findings and closing out nonconformances.
• Liaise with service providers for bookings training confirmation and document collection.
• Support communication between SHE Specialist and operational teams.

C. Meeting Support

• Coordinate SHE meetings training sessions audits and site visits.
• Send meeting invites and ensure attendance lists are completed.
• Take accurate minutes during SHE meetings including H&S Committees and distribute them timeously.
• Track action items from meetings and support followup.

D. Training & Compliance Support

• Assist in scheduling training (SHE Rep First Aid Fire Fighting etc.).
• Collect and file training certificates and competence reports.
• Maintain and update the SHE Training Matrix.
• Support the SHE Specialist in preparing and issuing Legal Appointments.

E. General Administrative Support

• Assist with compiling reports statistics and compliance summaries.
• Manage calendars bookings and task reminders for the SHE Specialist.
• Provide administrative assistance during audits inspections and investigations.
• Perform additional SHE-related admin duties as required

Minimum Requirements

• Grade 12 (Matric).
• Certificate or diploma in Office Administration or SHE-related field (advantage).
• Computer literacy: MS Teams Excel Word Outlook.
• Previous experience in SHE administration or general admin role beneficial.

Skills & Competencies

• Strong organizational and data management skills.
• Excellent communication skills (written & verbal).
• Ability to follow up and work with multiple departments.
• Attention to detail and accuracy.
• Ability to work under pressure and handle multiple tasks.
• Confidentiality and professionalism.

Key Attributes

• Proactive and reliable.
• Strong time-management skills.
• Team player with a willingness to learn.
• Strong sense of accountability and compliance.

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date please regard your application as unsuccessful.