Office Manager
Share
Job Location:
Monthly Salary:
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Position Title: Office Manager
Position Type: Regular - Full-Time
Grade:Grade 04
Requisition ID:40628
The SuM Admin / Office Manager oversees office administration coordinates team activities manages resources and drives efficiency within the organization. This role is the central point of contact for staff vendors and management ensuring that processes policies and workflows are optimized to support a productive and compliant work environment. The position incorporates responsibilities in operations records management facilities human resources support and budget oversight.
Key Responsibilities:
- Coordinate and supervise daily office operations including information management supplies and facility maintenance.
- Lead train and evaluate administrative staff fostering a positive and collaborative team environment.
- Develop and implement office policies standards and procedures to improve workflow productivity and compliance.
- Manage office budgets track expenses process invoices and prepare financial reports.
- Handle correspondence scheduling and communications for staff and management including meeting and travel arrangements.
- Oversee vendor relationships and procurement of goods and services.
- Maintain both digital and physical filing systems ensuring document organization and confidentiality.
- Assist in onboarding new employees HR administration and maintenance of personnel records.
- Organize internal events team-building activities and visitor management.
- Monitor compliance with safety health and regulatory standards.
- Prepare presentations reports and key communications as required by leadership
During the project phase:
- setup of controlled document library for the site. Support the quality and compliance team to achieve operational permit providing the relevant paper work and evidences 3 months prior to start-up.
- Creation of local operational vendors and partners in close collaboration with local and regional produrement team
- Close follow-up of SuM Budget with special focus on the procurement. PO creation and follow-up to ensure McCain processes consistency and compliance with local laws and regulations.
Qualifications:
- Bachelors degree in Business Administration Management or a related field is preferred; significant administrative experience may suffice.
- 23 years of experience in office management or supervisory administrative roles.
- Strong organizational time-management and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite Google Workspace and contemporary administrative software.
- Ability to manage budgets analyze financial data and generate reports.
- Discretion in managing confidential or sensitive information.
- Problem-solving mindset adaptability to new technology and capacity for continuous learning
- Fluency in German is required for this role
- English on business level; additional languages such as French or Dutch is a plus.
What we offer
- Opportunity to be a part of a global iconic brand fun and high performing team
- Opportunity to be a part of Greenfield Project in Germany
- A varied and responsible job in an effective and international team with flat hierarchies
- Competitive salary
- Flexible working hours / hybrid working
- Local benefit (Health and Pension insurance)
- Friendly atmosphere.
This role offers a high degree of independence and plenty of room for personal initiative and growth.
McCain Foods is an equal opportunity employer. As a global family-owned company we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity resilience and success and makes our business qualified applicants will receive consideration for employment without regard to race religion color national origin sex age veteran status disability or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms) please let us knowand we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us you agree this will be handled in accordance with McCains Global Privacy Policyand Global Employee Privacy Policy as applicable. McCain leverages AI in the hiring process though all final decisions are made by humans. You can understand our approach to AI and how your personal information isbeing handled here.
Job Family:General & Administration
Division:Continental Europe
Department:Plant and Start-up Greenfield
Location(s): DE - Germany : Lower Saxony : Hannover
Company:McCain GMBH
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
McCain Foods | Our purpose - 'Celebrating real connections through delicious, planet-friendly food'. We supply delicious frozen French fries, potato specialties, and appetizers to retail and foodservice customers around the globe.
