Personal Assistant

Leuven - Belgium

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Description

The VIB-KU Leuven Center for Neuroscience is one of the research centers of the Flemish Institute for Biotechnology (VIB) located on the Gasthuisberg campus at KU Leuven. Today there are 18 research groups within the research center.

To strengthen the existing administrative team we are looking for a motivated and enthusiastic personal assistant for a full-time position.

Function

The successful candidate will provide administrative support within one research group occupying a key position in the day-to-day running of the lab. You will provide full support to the head of the research group and act as the contact person for all practical questions from the members of the research group.

To this end you will take on a wide range of administrative tasks including:

You will manage the agenda book appointments and handle related communications. You will also respond to all kinds of correspondence.
You will monitor the research budgets in close collaboration with the finance team and the head of the research group.
You will ensure correct order processing for the lab as well as processing expense reports and visa transactions.
You will ensure the perfect organization of business trips.
You will organize the program for visitors. You will welcome visitors and new employees.
You will provide support for all practical and organizational steps for events and for the PhD students thesis defenses.
You will perform a wide range of general secretarial tasks including reserving meeting rooms national and international shipments and correspondence reporting and filing.

Profile

The minimum requirement is a professional bachelors degree with a strong administrative and/or financial focus.
More important than the type of degree you have is several years of experience in a similar position within a dynamic international work environment. Experience in both agenda management and organizing business trips is a must.
You are fluent in Dutch and English both spoken and written.
You are strong at organizing managing and structuring information.
You are valued for your accuracy proactivity flexibility and customer focus.
You are a multitasker problem solver and approach things professionally. You enjoy working independently and efficiently but also value open collegial teamwork.
You are stress-resistant diplomatic and discreet and can handle confidential information.
You have an understanding of numbers work in a structured manner and have extensive knowledge of the entire Office suite.

We offer

A full-time permanent position with a competitive salary and various additional benefits
An exciting job with a varied range of tasks in a dynamic and enthusiastic team.

How to apply

VIBs research teams have an international character (40 different nationalities in our Center) therefore we ask you to apply in English and include a detailed CV and a motivation letter with your application ( for this position can be submitted until March 17 2026. The position is available immediately. Once a suitable candidate is found the position will be filled.

DescriptionThe VIB-KU Leuven Center for Neuroscience is one of the research centers of the Flemish Institute for Biotechnology (VIB) located on the Gasthuisberg campus at KU Leuven. Today there are 18 research groups within the research center.To strengthen the existing administrative team we are lo...