Accounts Payable Supervisor

WE ARE HIRING: Accounts Payable Supervisor

Company: The Xtreme Group
Reports To: Staff Accountant
Department: Finance / Accounting
Employment Type: Full-Time
Location: Miami FL 33126
Work Arrangement: In-House / Onsite (Not Remote)

Job Summary

The Xtreme Group is seeking a detail-oriented and experienced Accounts Payable Supervisor to support and oversee the daily operations of our accounts payable function. This role is critical to ensuring accurate timely and compliant processing of vendor payments while maintaining strong internal controls.

The Accounts Payable Supervisor is responsible for supervising AP workflows reviewing invoices and payment batches reconciling accounts and supporting the Staff Accountant with reporting and month-end close activities. This position plays a key role in maintaining financial accuracy strengthening vendor relationships and improving operational efficiency within the finance department.

This is a fully onsite position requiring in-house collaboration with the accounting team and other departments.

Key Responsibilities

• Supervise daily accounts payable operations and workflow

• Review approve and process invoices expense reports and payment batches

• Ensure timely and accurate vendor payments

• Maintain and update vendor records and resolve discrepancies

• Reconcile accounts payable transactions and assist with month-end and year-end close

• Ensure compliance with company policies internal controls and accounting standards

• Support internal and external audits by providing required documentation

• Monitor AP aging reports and manage outstanding liabilities

• Identify and implement process improvements to enhance efficiency and accuracy

• Provide reporting support to the Staff Accountant and finance leadership

Qualifications

• High school diploma or equivalent required; Associates or Bachelors degree in Accounting Finance or related field preferred

• 35 years of accounts payable experience required

• Prior supervisory or lead experience preferred

• Strong understanding of GAAP and accounts payable best practices

• Proficiency in accounting software and Microsoft Office (especially Excel)

• Strong attention to detail and organizational skills

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Effective communication and leadership skills

Preferred Skills

• Experience supervising an AP team

• Strong analytical and reconciliation skills

• Process improvement and workflow optimization experience

• Ability to maintain confidentiality and exercise sound judgment

Work Environment

This position operates in a professional office setting and requires onsite collaboration with the accounting and operations teams to ensure smooth financial processes and compliance.

Application Process

To apply submit your resume and cover letter detailing your qualifications and experience to:

Xtreme Aviation is an equal opportunity employer and encourages candidates from diverse backgrounds to apply.

Take the next step in your careerapply today and soar with Xtreme Aviation!