ACCOUNTS PAYABLE II (June 2026)

Craven County Schools

Accounts Payable II

Job Description

Position:Accounts Payable

Reports to: Chief Finance Officer

Terms of Employment:12 months

Pay Grade:Grade 67

FLSA Status:Non-exempt

Position Summary

The Accounts payable position

Nature of the Work

• Processes vendor payments and posts expenses by receiving verifying keying and reconciling invoices and purchase orders.
• Print review and distribute all accounts payable checks in accordance with internal controls and procedures.
• Reconcile vendor statements ensuring credit is received for outstanding memos and resolve payment discrepancies.
• Post coded expenses to the accounting software system with accuracy and proper documentation.
• Identifies need for stop-payments or purchase order amendments.
• Processes annual 1099s and reports to IRS.
• Assist with annual audit preparation by compiling and providing requested accounts payable documentation and supporting materials.
• Review verify and process staff travel expense reports to ensure accurate and compliant reimbursement.
• Maintains accounting ledgers by verifying and posting account transactions.
• Maintains historical records by filing documents and keeping copies of contracts/invoices.
• Track contractor sales tax paid for annual reporting/reimbursement purposes.
• Perform all administrative and account maintenance functions within the purchasing card application.
• Reconcile purchasing card (P-Card) accounts regularly to ensure accuracy and compliance.
• Process and submit payment of monthly P-Card statements promptly.
• Provide excellent customer service to vendors.
• Provide support to departments and school-level bookkeepers regarding invoice payments and budget coding.

Education and Experience

• Associates degree or higher in Accounting or Business
• Governmental accounting experience
• Previous accounts payable or budgeting experience required.

Essential Functions/Typical Tasks

• Follow all rules policies and procedures of Craven County Schools along with state and federal regulations related to school finance issues

Knowledge Skills and Abilities

• Ability to communicate clearly and concisely both orally and in
• Ability to create good working relationships with school personnel and central office
• Functional knowledge of computers and all aspects of Microsoft Office
• Ability to comply with confidentiality requirements in local state and federal policies and guidelines.
• Ability to coordinate plan and meet deadlines accomplish specific tasks and meet specific standards of

Physical Requirements

• Must be able to use a variety of automated office equipment such as computers copiers scanners typewriters calculators etc.
• Must be able to exert a negligible amount of up to 20 pounds of force frequently or 10 pounds constantly to lift carry push pull or otherwise move
• Due to the amount of time spent standing and/or walking physical requirements are consistent with those for light
• Requires the ability to talk and (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving the nature of sounds by ear).

Special Requirements

• Knowledge of Generally Accepted Accounting Principles Governmental Accounting Standards Spreadsheet Programs and Accounting Software. Preference given for AS400 .

*In compliance with Federal Law Craven County Schools administers all education programs employment activities and admissions without discrimination against any person on the basis of sex race color religion national origin age or disability.