Administrative Assistant II

POSITION SUMMARY                                                                                                                                        

Provides general office support for office lab and field operations.

JOB FUNCTIONS                                                                                                                                               

• Answers and directs incoming phone calls and provides follow up if needed                                 
• Checks in visitors making sure they are aware of policies view the safety video and provide any additional assistance to visitors
• Order and manage general office supplies        
• Order Laboratory supplies                                                                                                                                                
• Assist with onboarding new employees including building assignments badges and orientation in the site organizational chart and staff schedules    
• Coordinate registration for workshops and send follow up as needed
• Serves as lead to other admin assistants and provides training and guidance as needed
• Order distribute and track equipment for new employees
• Order business cards through Taylor Communications 
• Process various agreements via DocuSign
• Create and manage Purchase Order requests 
• Reconcile and submit Purchasing Card expense reports
• Oversee coffee machine maintenance (Cleaning and refilling)
• Adhere to internal standards policies and procedures.
• Perform other duties as assigned by supervisor  

Qualifications :

EDUCATION AND EXPERIENCE                                                                                                                         

• High School/GED             Required
• Minimum two (2) years of experience (provide further detail as necessary) Required
• OR equivalent combination of education and experience                 Required
• Associate Degree in Office Procedures.                                              Preferred
• 3 years of experience in office clerical duties (provide further details as necessary). Preferred

LICENSES / CERTIFICATIONS                                                                                                                              

• Computer skills ( Word Excel/Oracle)

 KNOWLEDGE / SKILLS / ABILITIES                                                                                                                   

• Language Skills: English
• Mathematical Skills: Basic or intermediate
• Reasoning Skills/Abilities: Intermediate to Advanced level
• Driving skills: preferred for performing other duties.

Pay Range - $22.00-$28.00/ Hour

Additional Information :

Benefits

• Competitive salary.
• Comprehensive health dental and vision insurance for full time employees.
• Retirement savings plan.
• Continuous professional development and training opportunities.
• A dynamic collaborative work environment.
• Access to cutting-edge cryptographic technology and tools.

Physical Demands of the Job

• Stand: Occasionally
• Move or traverse: Frequently
• Sit: Constantly
• Use hands: Constantly
• Reach with hands and arms: Occasionally
• Climb or balance: Occasionally
• Stoop kneel crouch or crawl: Occasionally
• Talk/hear: Constantly
• Taste/Smell: Occasionally
• Lift/carry/push or pull: Occasionally 30 lbs

Additional information

SGS is an Equal Opportunity Employer and as such we recruit hire train and promote persons in all job classifications without regard to race color religion sex national origin disability age marital status sexual orientation gender identity or expression genetics status as a protected veteran or any other characteristics protected by law.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skills and/or abilities required.

This job description should not be construed as an exhaustive statement of duties responsibilities or requirements but a general description of the job. Nothing contained herein restricts the companys rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability please call for assistance and leave a message. You will receive a callback.  Please note this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Remote Work :

No

Employment Type :

Full-time