Workplace Coordinator

Workplace Coordinator

Job Type: Full Time

Location: Toronto Office

Reporting to: Executive & Events Manager

Salary: 48000 - 56000 CAD

Role Type: New

Job purpose:

We are looking for an energetic and adaptable Workplace Coordinator to be the operational heartbeat of our Toronto office. Working hand-in-hand with our Executive Events & Office Manager you will keep daily workplace operations running smoothly from facilities and vendors to supplies and team culture. This is a great fit for an action-oriented professional who takes pride in a well-run office enjoys variety in their day and finds real satisfaction in showing up and making things better.

What will be your key responsibilities

• Office & Operations Coordination

  • Provide day-to-day operational support in partnership with the Office Manager

  • Maintain filing systems and manage routine documentation renewals and records

  • Support operational tracking reporting and ad hoc administrative tasks

• Facilities & Building Operations

  • Coordinate building maintenance repairs and service requests

  • Liaise professionally with property management and external vendors

  • Attend vendor meetings and follow up on routine matters

  • Oversee seasonal upkeep of shared office and outdoor spaces

  • Act as a point of contact for day-to-day building matters including ensuring proper open and close procedures parking management and general building access protocols

  • Support coordination of fire drills emergency procedures and general safety practices

• Procurement & Office Supplies

  • Manage purchasing and inventory of office supplies and equipment

  • Assist with sourcing for furnishings and other operational needs

  • Maintain recurring inventory tracking and reporting

• Collaboration & Office Culture

  • Serve as a liaison for internal coordination needs across teams

  • Chair the Social Committee helping foster a positive and connected workplace

  • Contribute ideas to continuously improve office practices and processes

What are we looking for

Qualifications

• Experience in an office coordination operations or facilities support role

• Strong organizational and time-management skills

• Proficiency with Microsoft Office and standard office tools

• Comfortable managing recurring responsibilities with guidance and collaboration

• Confidence interacting with vendors and external service providers

• Ability to handle confidential information with discretion

• Facilities or building coordination experience is a plus but not required

Soft Skills

• Energetic and action-oriented you show up ready to make the day run well

• Flexible and calm when priorities shift; you adapt without missing a beat

• Hands-on and practical you get things done without needing every detail defined upfront

• A reliable team player who is comfortable working closely with and supporting leadership

• Organized with strong follow-through and good everyday judgment

• Confident communicating with vendors building contacts and internal staff

• Someone who finds genuine satisfaction in a well-run welcoming workplace

What can you expect from Goway

Imagine working for a company where your career feels like an adventure. At Goway youll join a global community that supports one another:

• We offer a competitive salary accompanied by performance incentives and we place real importance on time away from work such as paid personal days for when life calls for them and your birthday off each year.

• Our commitment to professional growth means youll have access to continuous learning and industry-leading training that keeps you at the forefront of travel innovation.

• Youll enjoy generous paid time off including three weeks of vacation six personal days and a dedicated day off to celebrate your birthday.

• Travel is in our DNA so youll enjoy exclusive perks and discounts on worldwide getaways.

• Since we operate across Toronto Vancouver Los Angeles Manila Sydney and beyond youll collaborate across cultures and shape a career path that reflects your ambitions.

• Goway is an equal-opportunity employer. We celebrate differences and are committed to fostering an inclusive workplace for everyone. We appreciate every applicants interest. Please be advised that only those selected for an interview will be contacted.

How to Apply:

If this role feels like your next step click Apply Now to create your profile upload your CV and share a few details about yourself. Our talent team reviews every application and if your experience aligns with our needs we will reach out to set up the next step.

AI Screening Disclosure

To help us fairly and efficiently review applications we use an automated screening process to assess responses to pre-determined questions. This initial step ensures all candidates are evaluated consistently. Qualified applicants will be reviewed by our recruitment team for further consideration.

Additional Notes

Goway Travel Ltd will retain applications notifications and records related to this posting for three years reflecting our commitment to fair and equitable hiring practices.

Recruitment scams & fraud warning:

Please be aware of any suspicious emails or WhatsApp activity from individuals pretending to be recruiters or senior personnel at Goway Travel. We will never ask you to install an app during the recruitment process. If you receive a message of this nature please ignore it and report it to Goway.

About Goway

Founded in Toronto in 1970 by Australian economist Bruce Hodge Goway has evolved from a one-person dream into a family-owned global leader in tailor-made travel. With our headquarters in Toronto and hubs in Vancouver Los Angeles Sydney and Manila our team of over 700 talented employees designs travel experiences in more than 115 countries across all seven continents. Were united by a passion for travel and are committed to doing the right thing: supporting diversity equity inclusion and sustainable tourism that enriches local communities. Whether working remotely or side by side in one of our offices we operate as one forward-thinking team transforming wanderlust into life-changing adventures for our fellow Globetrotters. Discover more at .

Required Experience:

IC