Languages at Work Program Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Category
Miscellaneous StaffJob Profile
Misc Staff Hourly - Cultural AssistantJob Title
Languages at Work Program AssistantDepartment
Academic Programs English Language Institute Faculty of EducationCompensation Range
See details below.Posting End Date
March 12 2026Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
August 28 2026The expected pay for this position is $23.50/hour.
At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.
Job Summary:
The University of British Columbias English Language Institute (ELI) is seeking a Program Assistant for the Languages at Work Program (LAW). The LAW Program is a joint initiative with the ELI and Young Canada Works that finds and oversees work placements for students enrolled in the Explore Program. The Explore program is funded through the Department of Canadian Heritage and the Official Languages Program. The Program Assistant must work closely with the Fédération de la Jeunesse Canadienne-Française (FJCF) to place and monitor Explore students who work in short-term summer positions in the Lower Mainland after their studies at the ELI. These work placements provide opportunities for students to continue working on their English language skills. This position will also provide support to ELIs administrative and sociocultural areas.
The successful candidate will be required to attend a training session and must also consent to and pass a BC Criminal Record Check.
Organizational Status:
Reports to the ELI Associate Director of Instruction & Learning and works under the limited supervision of the Academic Coordinators and ELI support staff.
Work Performed:
Languages at Work
Promote the Languages at Work program to Explore bursary recipient students and potential employers
Recruit Explore students to participate in the Languages at Work Program
Cultivate new opportunities and build new relationships with local businesses to accept Languages at Work students
Develop meaningful relationships with green workplaces and green jobs
Be the local point of contact for students and employers regarding inquiries related to the Languages at Work program
Facilitate the matching of students and employers connected to work placements
Monitor and support students throughout their work placements
Produce an activity report at the end of the program and submit this report to the FJCF
Handle and document exceptional situations in consultation with the Program Director and the FJCF
Administrative
Provides administrative assistance related to ELI summer language programs
Assists with program area special projects as necessary
Other duties as assigned
The following responsibilities may also be performed on an as needs basis:
Workshop Leader and Cultural Assistant
Leads or assists in workshops for the Explore Program
Covers ELI Cultural Assistant assignments as necessary
Leads or participates in sociocultural activities
Other duties as assigned
Consequence of Error/Judgement:
Errors in judgement and poor decision-making impact the image of both ELI and UBC.
Supervision Received:
Works under limited supervision under the general direction of the ELI Associate Director of Instruction & Learning. Also works under the limited supervision of the ELI Academic Coordinators.
Supervision Given:
None
Minimum Qualifications:
- Willingness to respect diverse perspectives including perspectives in conflict with ones own
- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion
This position is funded by the Young Canada Works (YCW) program. Therefore the candidate must:
Be proficient in both French and English;
Be legally entitled to work in Canada;
Be a Canadian citizen permanent resident or have refugee status in Canada;
Be between 19 and 30 years at the start of employment;
Be willing to commit to the full duration of the work assignment;
Additional Qualifications:
Able to work with minimal supervision take initiative establish priorities and respect deadlines;
Strong interpersonal skills in order to maintain positive relationships with students and employers;
Strong organizational and communication skills (verbal written electronic);
Flexible and willing to adapt to changing responsibilities and dynamic situations;
Demonstrated ability to work as a part of a team and lead groups;
Experience working in a culturally diverse context;
Excellent computer literacy skills (Windows MS Office Excel Canva);
Experience with exchange programs is an asset.
Experience Level:
Current students in an undergraduate program current students in a masters program current Students in a PhD Program graduated with an undergraduate Degree graduated with a graduate Degree (Masters or PhD).
Required Experience:
Junior IC
Key Skills
- Project Management Methodology
- Project / Program Management
- Program Management
- Management Experience
- Microsoft Powerpoint
- Project Management
- Microsoft Project
- Budgeting
- DoD Experience
- Leadership Experience
- Supervising Experience
- Contracts
