Executive Assistant to Group Chief People Officer and Group Chief Financial Officer
Share
Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Hi were PEXA
Every time a house is bought sold or refinanced in Australia your lawyer conveyancer and lender will most likely use a digital platform to settle your property this is where we come in. PEXAs world-first digital settlement platform has revolutionised the way we exchange property in Australia helping over 20000 people a week safely settle their homes.
Since starting our journey in 2010 we now employ a team of over 1000 people working across multiple continents. Were still growing innovating and looking ahead but behind our greatest achievements there is a team of curious creators and big thinkers. Thats why were looking for ambitious people like yourself to join the team.
A Day in the Life
Partner closely with the Group Chief People Officer and Group Chief Financial Officer to manage complex high volume diaries
Coordinate Executive Committee Board and Leadership Team meetings including logistics agendas and documentation
Manage domestic and international travel aligned to company policy
Prepare executive communications presentations and board materials
Review and approve expenses invoices and cost centre coding
Support delivery of key company-wide events including mid-year and end-of-year forums
Liaise with senior internal and external stakeholders across national and international environments
Collaborate with other Executive Assistants to ensure seamless executive support
About the Role
This is a high trust high impact role supporting two senior executives whose portfolios influence the entire organisation. You will operate at pace manage competing priorities and act as a strategic partner who anticipates needs before they arise.
You will be confident engaging with Board members external stakeholders and senior leaders while maintaining absolute discretion and confidentiality.
Key Capabilities were looking for:
- Demonstrated experience supporting C-suite executives in a complex corporate environment
- Demonstrated event planning and delivery experience including executive forums leadership offsites and company wide events with strong attention to logistics stakeholder experience and budget management
- Exceptional diary travel and governance coordination capability
- Advanced Microsoft Office skills including Word Excel and PowerPoint
- Strong judgement emotional intelligence and ability to remain composed under pressure
- High attention to detail and financial accuracy in expense management
What Success Looks Like in the First 612 Months
- Seamless diary and travel management with minimal rework
- Board and committee governance delivered accurately and on time
- Executives describe you as proactive trusted and highly reliable
- Strong relationships built across Finance People Experience and ExCo
- Company-wide events delivered smoothly with positive stakeholder feedback
Why Join us
- Quarterly wellness days to recharge
- Four weeks Workcation per year
- Purchase up to four weeks additional annual leave
- Learn from the best and upskill with PEXA Academy certifications
A career at PEXA starts with you!
If you think you have the required skills an appetite to learn and would be a great fit wed love to hear from you even if you dont tick all the boxes. At PEXA we support your growth and help you discover your full potential.
Why join us
Quarterly wellness days to recharge
Four weeks workcation per year - work from an approved country
Take the opportunity to purchase up to four weeks additional annual leave per year
Learn from the best and upskill with PEXA Academy and grow your career
Our commitment to our people and a better future
At PEXA we want you to embrace your best self each day creating an environment where everyone can contribute and participate so that every person can reach their full potential. We want our people to feel equally valued supported and celebrated. With market-leading benefits that make a difference were committed to supporting individuals families and carers. Your culture gender sexual orientation language and other attributes make you unique! We couldnt be prouder to have a team that reflects the richness of our wider community.
Were a proudCircle Back Initiative Employer and commit to responding to every applicant.
Stay Connected
A career at PEXA is exciting challenging and rewarding and were always on the lookout for talented individuals to join the team. You can learn more about life at PEXA on our website and social channels too.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Time Management
- Microsoft Office
- Google Docs
- Adobe Acrobat
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Personal Assistant Experience
- Microsoft Powerpoint
- Administrative Experience
- Google Suite
About Company
PEXA offers secure online property settlement, digital solutions & actionable insights to unlock the life-changing potential in property.
