Accounts Payable Specialist

TITLE: Accounts Payable Specialist

POSITION SUMMARY

• The Accounts Payable Specialist performs technical accounting support work involving the verification processing and maintenance of vendor invoices and payments. The position ensures financial obligations are paid accurately timely and in compliance with organizational policies purchasing procedures and audit requirements. Work requires attention to detail adherence to internal controls and confidentiality of financial information.

DEPARTMENT

• Finance / Business Office

REPORTS TO

• Works under the supervision of the Finance Director who outlines procedures explains tasks resolves non-routine problems and reviews work for accuracy and completeness.

MINIMUM QUALIFICATIONS:

1. High school diploma or GED required
2. Associates degree in Accounting Business or related field required
3. Bachelors degree in Accounting Business or related field preferred
4. 2 years bookkeeping or accounts payable experience preferred
5. Experience with governmental or school accounting systems preferred (if applicable)

Mandatory Experience and Training:

1. Two years of college with accounting classes.
2. Any satisfactory equivalent combination of experience and training which insures the ability to perform the work may substitute for the above that the board may find appropriate and acceptable.

PERFORMANCE RESPONSIBILITIES:

An employee in this classification may perform any of the following duties. However these examples may not include all the specific tasks which an employee may be expected to perform. Performs basic to moderately complex bookkeeping and accounting tasks associated with the preparation and maintenance of Accounts Payable and other Financial matters.

1. Receive and document individual invoices.
2. Review code and process vendor invoices for accuracy and proper authorization.
3. Reconcile accounts payable ledger to general ledger
4. Enter invoices into the Districts computer system.
5. Prepare and distribute accounts payable checks.
6. Manually prepare checks as needed for athletic and athletic related activities.
7. Prepare all accounts payable related transfer checks.
8. Match invoices with purchase orders where applicable purchase order requisitions where applicable and evidence of receipt of goods or services.
9. Balance and maintain all accounts payable reports.
10. Maintain and file all invoices and other applicable supporting documentation i.e. purchase orders purchase order requisitions and evidence of receipt of goods or services by vendor name.
11. Answer inquiries from District employees and outside vendors regarding accounts payable and related matters.
12. Prepare or assist in preparing any reports or returns including 1099s required by State or Federal agencies.
13. Prepare necessary month end reports.
14. Participate as required in the Districts Staff Development Program and maintain necessary documentation of such participation.
15. With board approval supervise tagging of any donations of equipment.
16. Update the Districts computer system with all new additions deletions donations and transfers of equipment
17. Conduct inventories on a periodic basis.
18. Prepare all necessary year end reports.
19. Maintain organized documentation for audit readiness.
20. Assist payroll during peak periods (if applicable)
21. Perform such other duties as assigned by the Business Manager and Assistant Business Manager.

TERMS OF EMPLOYMENT: Salary and work year to be established by the Board of Trustees.

Required Experience:

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