Admin Executive
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Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Admin Executive (NDT Services)
Job Summary
We are looking for a proactive Admin Executive to anchor our office and field operations. You will be the central point for managing technician safety gear urgent travel logistics and day-to-day office facilities. The ideal candidate is highly organized capable of handling Tatkal (emergency) requirements and maintaining meticulous records of company assets.
1. Safety & PPE Management
- Inventory Control: Maintain a real-time stock register for all Personal Protective Equipment (PPE) including safety shoes helmets coveralls and specialized NDT gear.
- Issuance & Tracking: Systematically issue PPE to field staff and maintain signed acknowledgement records.
- Compliance: Conduct periodic audits of safety gear to ensure all items meet safety standards and replace damaged or expired equipment immediately.
2. Travel & Field Logistics (Tatkal Support)
- Urgent Travel: Handle high-priority Tatkal bookings for train and air tickets to meet sudden project mobilization needs.
- Accommodation: Arrange hotel stays or guest house facilities for staff near industrial sites or offshore locations.
- Site Coordination: Arrange local transport and logistics for field teams moving between sites.
3. Office Administration & Facilities
- Operations: Oversee daily office functions to ensure a professional and smooth-running environment.
- Cleanliness: Supervise housekeeping staff to maintain the highest standards of office hygiene and organization.
- Supplies Management: Monitor and restock office stationery pantry items and housekeeping materials.
- Vendor & Utility Management: Coordinate with service providers for internet electricity plumbing and printer maintenance.
4. Asset & Inventory Management
- Asset Register: Maintain an updated master list of all company assets including laptops furniture and NDT equipment.
- Issue & Collection: Track the movement of assets assigned to employees; document and report any damaged or missing items.
- Onboarding: Arrange Joining Kits including ID cards workstations and welcome setups for new hires.
5. Documentation & Courier Management
- Courier Operations: Handle the dispatch and tracking of bills invoices legal documents and physical assets/parcels.
- Record Keeping: Ensure all administrative filingboth digital and physicalis up to date for audit readiness.
Candidate Requirements
- Experience: 13 years in Admin/Operations ideally in an industrial or NDT-related field.
- Skills: Strong mastery of MS Excel for inventory and asset tracking.
- Attributes: Ability to work under pressure (especially for urgent travel bookings) and extreme attention to detail for safety records.
Qualifications :
- Graduate from any stream
- 1-3 years of experience in handing Administration activities.
- Ready to work from office.
- Extend the working as per business requirement.
- Ability to work independently multi-tasking abilities.
- Knowledge of MS office (especially Excel & Power Point)
- Good communication & analytical skills.
Additional Information :
We look forward to receiving your application and exploring the potential of having you join our team!
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
Here at PetroBot Technologies, We are a Deep Technology Start-up company recognized by DPIIT, Government of India.It provides an end-to-end solution for robotic inspections in capital-intensive industries such as oil & gas, chemical, and energy. PetroBot has developed Asia's First In ... View more
