Workplace Experience Specialist

Beijing - China

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

What youll do

Workplace Experience & Administrative Excellence

Create a warm inclusive and welcoming environment for Beijing Canvanauts visitors and partners.

Serve as the primary point of contact for workplace experience employee inquiries and office needs.

Oversee the employee Canva Journey peak moments experience including new hire welcome experiences workspace setup and onboarding tours.

Manage mail packages deliveries and general administrative workflows.
Collaborate with the global team for Swag Customs clearance lead local swag distribution inventory and tracking for the Beijing office.
Operate and coordinate the China Japan South Korea and India remote experience.
Support finance admin tasks such as vendor payment expense tracking invoice collection budget forecasting and documentation.
Distribution of internal communications from the Vibe team (scheduled maintenance deliveries that might be disruptive alerts reminders of events etc.).
Provide support in creating and distributing Canvazine - Canvas monthly e-zine for employees.
Ad Hoc Project Support - Support team initiatives global projects cross-functional collaborations and new workplace programs as needed.

Food Beverage & Pantry Operations

Fully own daily food & beverage services including breakfast lunch snack offerings beverages and pantry standards.

Manage daily snack refreshes replenishment cycles and supply inventory.

Coordinate directly with food vendors on menu planning quality control and service feedback.

Ensure consistent hygiene safety and service standards across all F&B touchpoints.

Support or lead special food activationsseasonal meals cultural food celebrations and team treats.

Events Engagement & Cultural Activations

Plan coordinate and support onsite and remote events including company-level events festivals workshops community events and cross-support event requests.
Handle logistics end-to-end vendors catering room setups support AV/tech needs materials preparation and guest coordination.
Capture content photos and highlights to share across internal channels.
Management of the local Vibe event calendar.

Facilities & Vendor Management

Liaise with building management on workplace issues and maintenance needs.
Coordinate with workplace vendors and partners to ensure smooth operations.
Support physical asset tracking safety compliance and workspace resource organization.
Office inventory maintenance
Cleaning team management
Security and asset management.
Mail Room and storage room organization.
Ensure meeting rooms collaboration spaces and common areas are tidy functional and ready for use.

Qualifications :

What were looking for

5 years of experience in professional guest services executive administration office management or similar role.
High proficiency in both written and spoken English to support seamless collaboration with global stakeholders.
A strong mix of organisational skills creativity and a genuine passion for connecting with people.
The ability to manage multiple event requests simultaneously juggling calendars and collaborating with various teams while maintaining attention to detail.
Exceptional communication skills ensuring smooth coordination with both internal teams and external stakeholders such as nonprofit partners.
A proactive and creative approach with a knack for dreaming up and executing unique campus activations and experiences that enhance the workplace.
Adaptability and resilience thriving in a fast-paced environment and remaining calm under pressure.
Confidence in addressing groups such as stepping up during team huddles or kicking off events.
Familiarity with tools like Google Suite Jira (or other project management software) Zoom and Slack.

Remote Work :

Employment Type :

Full-time

What youll doWorkplace Experience & Administrative ExcellenceCreate a warm inclusive and welcoming environment for Beijing Canvanauts visitors and partners.Serve as the primary point of contact for workplace experience employee inquiries and office needs.Oversee the employee Canva Journey peak momen...

What youll do

Workplace Experience & Administrative Excellence

Create a warm inclusive and welcoming environment for Beijing Canvanauts visitors and partners.

Serve as the primary point of contact for workplace experience employee inquiries and office needs.

Oversee the employee Canva Journey peak moments experience including new hire welcome experiences workspace setup and onboarding tours.

Manage mail packages deliveries and general administrative workflows.
Collaborate with the global team for Swag Customs clearance lead local swag distribution inventory and tracking for the Beijing office.
Operate and coordinate the China Japan South Korea and India remote experience.
Support finance admin tasks such as vendor payment expense tracking invoice collection budget forecasting and documentation.
Distribution of internal communications from the Vibe team (scheduled maintenance deliveries that might be disruptive alerts reminders of events etc.).
Provide support in creating and distributing Canvazine - Canvas monthly e-zine for employees.
Ad Hoc Project Support - Support team initiatives global projects cross-functional collaborations and new workplace programs as needed.

Food Beverage & Pantry Operations

Fully own daily food & beverage services including breakfast lunch snack offerings beverages and pantry standards.

Manage daily snack refreshes replenishment cycles and supply inventory.

Coordinate directly with food vendors on menu planning quality control and service feedback.

Ensure consistent hygiene safety and service standards across all F&B touchpoints.

Support or lead special food activationsseasonal meals cultural food celebrations and team treats.

Events Engagement & Cultural Activations

Plan coordinate and support onsite and remote events including company-level events festivals workshops community events and cross-support event requests.
Handle logistics end-to-end vendors catering room setups support AV/tech needs materials preparation and guest coordination.
Capture content photos and highlights to share across internal channels.
Management of the local Vibe event calendar.

Facilities & Vendor Management

Liaise with building management on workplace issues and maintenance needs.
Coordinate with workplace vendors and partners to ensure smooth operations.
Support physical asset tracking safety compliance and workspace resource organization.
Office inventory maintenance
Cleaning team management
Security and asset management.
Mail Room and storage room organization.
Ensure meeting rooms collaboration spaces and common areas are tidy functional and ready for use.

Qualifications :

What were looking for

5 years of experience in professional guest services executive administration office management or similar role.
High proficiency in both written and spoken English to support seamless collaboration with global stakeholders.
A strong mix of organisational skills creativity and a genuine passion for connecting with people.
The ability to manage multiple event requests simultaneously juggling calendars and collaborating with various teams while maintaining attention to detail.
Exceptional communication skills ensuring smooth coordination with both internal teams and external stakeholders such as nonprofit partners.
A proactive and creative approach with a knack for dreaming up and executing unique campus activations and experiences that enhance the workplace.
Adaptability and resilience thriving in a fast-paced environment and remaining calm under pressure.
Confidence in addressing groups such as stepping up during team huddles or kicking off events.
Familiarity with tools like Google Suite Jira (or other project management software) Zoom and Slack.

Remote Work :

Employment Type :

Full-time

Key Skills

Computer Science
user experience
User Interface
SME
CSS
Interaction Design
Windows
Android
Usability Studies
Visual Design
HTML
User Research
JavaScript
Web Services
Wireframes

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About Company

Canva

We're a global online visual communications platform on a mission to empower the world to design. Featuring a simple drag-and-drop user interface and a vast range of templates ranging from presentations, documents, websites, social media graphics, posters, apparel to videos, plus a hu ... View more

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