Accounts Payable Analyst 1 Year Contract

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At WPP Media we believe in the power of our culture and our people. Its what elevates us to deliver exceptional experiences for both our clients and each this role it will be critical to embrace WPP & WPP Medias shared core values:

• Be Extraordinaryby Leading Collectively to Inspire transformational Creativity.
• Create an Open environmentby Balancing People and Client Experiences by Cultivating Trust.
• Lead Optimisticallyby Championing Growth and Development to Mobilize the Enterprise.

Position Summary:

WPP Medias Shared Financial Services team is seeking an Accounts Payable Analyst to support Digital Print and Production invoice processing. This contract role is ideal for an early-career AP professional who is detail-oriented collaborative and comfortable working in a fast-paced technology-enabled environment. You will intake validate and post vendor invoices in Mediaocean systems reconcile vendor accounts resolve discrepancies with Media teams and suppliers and support timely payments and audit readiness.

Key Responsibilities

Invoice Intake Validation and Routing

• Receive and process vendor invoices for Digital and Print via:
• Mediaocean Prisma integrations (auto-transfer where order numbers are present)
• Enate work queues populated from shared email boxes and BOT routing
• Google Bot foldering by month/product and Google Doc Centre (as applicable)
• Review invoices for required data and accuracy (Prisma order number client code vendor name remittance address tax ID and tax amounts invoice number amount)
• Reassign misrouted items in Enate with appropriate notes; generate Enate emails to Media for coding or to vendors when information is missing/incorrect
• Call and email vendors to request missing invoices or corrections

Digital and Print Processing (Mediaocean)

• Prisma (PIM):
• Validate and mark complete successful items for upload to Prisma Invoice Module
• Ensure Proof of Performance (POP) is attached prior to posting for post-matching invoices
• Coordinate with Media to clear discrepancies where invoices do not match buys at placement level; ensure placement assignment is completed
• Post invoices in PBT once reconciled by Media in Prisma
• Print Buy Toolkit (PBT):
• Enter Print invoices (Magazines Newspapers OOH) and Digital invoices not handled in Prisma
• Ensure MCPE is present for PBT entries; obtain coding from Media prior to input
• Retrieve Google products not using Prisma and debit/credit notes from Google Doc Centre separate by client and send to Media for coding
• Maintain posting cadence and accuracy; support weekly approved payment reports

Production (Client-Billable) Invoice Processing

• Intake production invoices routed to SFS or received from Agencies
• Verify approvals per Agency authorization matrix (dual signatures when required)
• Confirm correct coding (taxes job numbers client codes) and return for correction if needed
• Enter client-billable production invoices manually in Mediaocean
• Prepare items for payment processing and validate vendor data prior to payment requests

Discrepancy Resolution and Vendor Management

• Proactively follow up with Media on all discrepant invoices; issue regular discrepancy reports
• Identify RNOs (run-not-ordered) for Media investigation and buy input
• Build and maintain effective relationships with Media teams and vendors; respond to vendor inquiries promptly
• Reconcile vendor statements of account (SOA) for assigned agencies and vendors; provide comments for all items >60 days and return updated SOAs to vendors and Media
• Clear items to ensure invoices are ready for payment in line with terms

Global Search EDI and Documentation

• Ensure invoices and POP are captured for audit trail in Global Search:
• EDI: confirm Mediaocean EDI invoices transmit to Global Search
• Non-EDI (Production Inhouse Expense): batch and send to Status Data for scanning after payment release
• Non-EDI (Digital/Print): upload C1 (Approved Payment Report) and invoicesPOP via Global Search link or leverage BOT retrieval from Prisma; resolve missing POP notices as needed
• Pull documentation from Global Search for audits and cashflow support

Payments and Reporting

• Post invoices daily in alignment with process controls
• Provide posted invoice listings weekly to Manager to support the approved payment report for cheque/EFT runs
• Coordinate with SFS payment processing for all agencies (cheque outsourcing EFT credit card) ensuring vendor name address invoice number and other master data are accurate

Month-End and Controls

• Complete unbilled/unpaid report comments with clear reasons for open items
• Support audit requests by retrieving and organizing required documentation
• Manage vendor address changes: confirm via phone/email obtain formal letter from an authorized official and submit documentation for approval and vendor master update

Collaboration and Continuous Improvement

• Partner daily with Media teams to expedite coding and discrepancy clearance
• Monitor and improve accuracy of invoice capture and routing through Enate and BOT workflows
• Contribute to process documentation and best practices
• Perform other duties as assigned

Required Skills and Experience

• 02 years of Accounts Payable or Media Finance experience; exposure to Digital/Print media buying environments preferred
• Proficient in Microsoft Excel (filters subtotals comments; basic lookups a plus)
• Detail-oriented with strong organizational and follow-up skills
• Demonstrated ability to thrive in a fast-paced deadline-driven environment
• Strong written and verbal communication skills with a customer-service mindset
• Flexibility to work extended hours during peak cycles as needed

Tools and Systems (strongly preferred)

• Mediaocean: Prisma (including PIM) Print Buy Toolkit (PBT)
• Enate workflow
• Global Search document repository
• EDI processes
• Google Workspace (Drive/Docs); familiarity with BOT-enabled workflows
• DDS/Mediaocean ecosystem familiarity is an asset

Education

• Post-secondary diploma/degree in Accounting Finance Business or equivalent experience

Contract Details

• Contract role; length and schedule to be confirmed during hiring
• Potential hybrid schedule per WPP Media policy

WPP Media is an equal opportunity employer. Accommodations are available upon request for candidates participating in all aspects of the selection process.

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