Nurse Anesthesia Program Coordinator, Jefferson College of Nursing

Job Details

Job Description

Essential Functions

• Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
• Provides comprehensive administrative managerial and clerical support to the Nurse Anesthesia program and Program Director to ensure smooth day-to-day operations
• Manages incoming and outgoing communication including calls emails memos letters and messages using proper etiquette and timeliness. Transcribes and formats professional documents as needed.

• Maintains accurate up-to-date student administrative and clinical files including licenses certifications academic progress and evaluations.

• Prepares and distributes monthly student calendars schedules didactic instruction clinical rotations exams meetings and events such as graduation and seminars.

• Schedules proctors and maintains records for student exams evaluations and licensure processes including self-evaluation and employer feedback post-graduation.

• Coordinates application processes arranges interviews manages applicant files and processes onboarding paperwork for new students in collaboration with the Program Director.

• Processes application and tuition payments generates invoices manages check requests and purchase orders and coordinates financial documentation with the hospitals finance department.

• Maintains adequate inventory of office and academic supplies coordinates equipment maintenance and ensures a clean professional learning and administrative environment.

• Coordinates faculty schedules meetings materials and correspondence. Manages lecture schedules contracts with didactic instructors and ensures timely distribution of educational content.

• Ensures compliance with institutional policies protects student confidentiality and maintains secure organized recordkeeping and workspace environments.
• Manages backup of digital files keeps Typhon system updated and maintains databases contact lists and communication logs for program operations.
• Demonstrates initiative professionalism teamwork and sound judgment. Acts as a liaison between students faculty and external stakeholders while upholding the values and integrity of the program.

Competencies (Knowledge Skills and Abilities Required):

Requires the demonstrated knowledge and skill necessary to coordinate all aspects associated with program management based on the physical psychosocial educational safety and related criteria appropriate to the age of the staff faculty and student body under the supervision of the Program Director. The skills and knowledge needed to provide such coordination may be gained through education training or experience.

Minimum Education and Experience Requirements:

Education:

• High School Diploma and associates degree in Secretarial Sciences

AND

Experience:

• Prior healthcare administrative experience

Work Shift

Worker Sub Type

Employee Entity

Primary Location Address

Nationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.

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