Contracts Administrator

ICF NEXT is looking for a Contracts Administrator to join its team and play a key role in ensuring the accurate timely and compliant management of contractual documentation. This role sits at the intersection of contract administration business support and stakeholder coordination requiring strong organisational skills attention to detail and a proactive mindset.

Key Responsibilities

• Prepare review and coordinate the authorisation and signature process for official documents including contracts amendments and formal correspondence in line with internal policies and procedures.
• Ensure the accuracy and completeness of all administrative information prior to signature.
• Coordinate the delivery and receipt of contractual documents with clients and delivery service providers both electronically and by post.
• Classify archive and maintain original documents in accordance with company standards ensuring both electronic and physical records are up to date and easily retrievable.
• Maintain and organise electronic contract files across relevant systems including the Contracts Library on SharePoint.
• Populate update and monitor the Contracts Tracker; produce reports as required and track price indexing and other amendment-related requests.
• Provide administrative support to the Business Development team as needed.
• Liaise with internal stakeholders and external clients to clarify contractual or administrative queries.

Professional Skills

• Highly structured and detail-oriented with a strong focus on accuracy and quality.
• Proven ability to manage multiple tasks simultaneously and to identify escalate and resolve issues effectively.
• Strong organisational skills with the ability to prioritise and meet deadlines.
• Comfortable handling sensitive and confidential information with discretion and professionalism.
• Excellent working knowledge of Microsoft Office tools particularly Excel Word and PowerPoint.

Personal Skills

• Proactive and solution-oriented mindset with a willingness to learn and adopt new ways of working.
• Strong team player with good listening and collaboration skills.
• Clear and effective oral and written communication skills in English.

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At ICF we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed candidates are instructed to contact us in advance at. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.