Administrative Assistant to Senior Executive Officer, People Equity & Culture Team
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
ABOUT US
Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.
WHAT WE OFFER
Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living the 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.
- Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
- Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
- Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
- Inclusive and Diverse Workforce - Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.
ABOUT THE ROLE
This position is responsible for providing administrative support to the Senior Executive Officer People Equity and Culture including handling sensitive and confidential human resources and political issues conducting research and preparing documentation correspondence and minutes. Creates reports and presentations reviews and organizes materials for senior level executive meetings and briefs the Senior Executive Officer on matters of interest as appropriate. Responds to and/or redirects inquiries/communications; maintains office records management systems; supports the administration of programs for PEC; and completes special projects as assigned.
WHAT YOULL BE DOING
- Handles confidential matters including sensitive human resource issues as per direction.
- Maintains the security and release of confidential/sensitive documents manages messages and ensures that the Senior Executive Officer has background information; acts/responds and follows-up on email inquiries as necessary.
- Prioritizes conflicting needs; handles confidential and sensitive matters expeditiously proactively and follows-through on projects to successful completion.
- Provides confidential administrative support including support for ongoing projects preparing confidential correspondence and responding to messages.
- Provides support during the negotiations of collective agreements with the Unions including providing support for the submission of Council Reports.
- Coordinates meetings conferences seminars and training sessions including booking facilities and services arranging registration travel and accommodation.
- Researches writes prepares and co-ordinates background material presentations and/or briefing notes for responses to inquiries and for meetings and reports.
- Prepares agendas on behalf of the Senior Executive Officer for meetings as appropriate; follows up with appropriate parties including liaising with executives and senior management.
- Reviews and organizes material brings forward and briefs Senior Executive Officer on matters of interest; attends meetings for the purpose of recording minutes and transcribes/distributes minutes to the appropriate individuals and ensures follow-up.
- Responsible for organizing the Branch Offsite meetings for People Equity and Culture.
- Takes a lead on assigned special administrative projects for Human Resources including creating presentations workflows dashboards and trackers.
WHAT WERE LOOKING FOR
- Successful completion of a Community College Diploma in Business Studies or related field or approved equivalent combination of education and experience.
- Minimum five (5) years of progressively responsible relevant administrative experience with senior management/executive offices preferably within a human resources labour relations environment with an emphasis on reports determining priorities and organizing activities of a diverse work assignment.
- Knowledge of general office procedures preparing documents and records management practices.
- Familiarity with processes in human resources including labour relations practices grievance procedures and negotiation processes.
- Strong political acumen and ability to handle confidential and sensitive matters.
- Advanced proficiency in virtual platforms and MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations.
Required Experience:
IC
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
About Company
The Regional Municipality of York stretches north from Toronto to Lake Simcoe and includes many hectares of protected Greenbelt. York Region’s diversity is evident in our nine local municipalities, geography, economic development and population. York Region provides residents and bu ... View more
