Executive Assistant to EVP, Chief Advancement Officer Jefferson Center City
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Job Location:
Philadelphia, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Job Details
The Executive Assistant to an Enterprise Vice President will coordinate and manage executive scheduling prepare and organize important business materials and plans and support the preparation of meeting materials. The individual in this role provides the highest level of confidential support as they assist in the day-to-day operations of the EVPs office. Responsible for handling incoming calls greeting and assisting guests and visitors to the Office of EVP. Assists in electronic and paper filing inventory calendar scheduling and recordkeeping reports presentations and projects (clerical aspects) distribution of mail and other duties as assigned. Must be detail oriented and able to handle confidential information in professional manner.Job Description
- Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
- Manages the executives calendar including making appointments and prioritizing the most sensitive matters. Understands the importance of a confidential paced and accurate response to address inquiries and requests.
- Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information.
- Manages project plans scheduling and program reporting requirements on behalf of the executive.
- Creates correspondence memos presentations and/or reports ensuring accuracy and timeliness with completion.
- Coordinates support for meetings and training events planning in advance and providing follow up and feedback to leader and participants.
- Answers incoming calls greets visitors and guests directing them as appropriate.
- Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Attends required meetings and prepares recording of meeting minutes when appropriate.
- Sustain professionalism and confidentiality with all materials and exercise caution when interfacing with employees.
Education and Experience:
- High School Diploma Required; Bachelors Degree preferred
- A minimum of eight years experience in an administrative role. Preferred in an Executive Office environment.
Work Shift
Workday Day (United States of America)Worker Sub Type
RegularEmployee Entity
Thomas Jefferson UniversityPrimary Location Address
1101 Market Philadelphia Pennsylvania United States of AmericaNationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.
Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.
Benefits
Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.
For more benefits information please click here
Required Experience:
IC
Key Skills
- Office Manager Experience
- Time Management
- Microsoft Office
- Google Docs
- Adobe Acrobat
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Personal Assistant Experience
- Microsoft Powerpoint
- Administrative Experience
- Google Suite
About Company
At Thomas Jefferson University in Philadelphia, PA, we are helping you to redefine what’s possible with innovative and tailored education opportunities.
