Accounts Payable (AP) Officer

Network One People Solutions Inc

Job Location:

Makati City - Philippines

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Key Responsibilities

1. Accounts Payable Operations

Process supplier invoices accurately ensuring correct coding approvals and compliance.

Match invoices with POs (2-way matching) validate pricing and service periods.

Manage the AP inbox and resolve supplier queries promptly.

Prepare bi-weekly and urgent payment runs.

Maintain supplier master data with strict controls especially bank detail verification.

Perform supplier statement reconciliations and resolve discrepancies.

Support month-end tasks including accruals ageing analysis and ledger reviews.

2. Bank Weel & Credit Card Reconciliations (Group Level)

Perform daily weekly and monthly bank reconciliations across multiple entities.

Reconcile Weel transactions ensuring accurate coding receipts and approvals.

Manage corporate credit card reconciliations and follow up with cardholders.

Investigate reconciliation variances and outstanding items.

Ensure all reconciliations are audit-ready and completed within deadlines.

3. Expense Claim Processing

Review employee expense claims for compliance and correct coding.

Verify supporting documents and follow up on missing information.

Process approved claims and ensure alignment with Weel or reimbursement processes.

Support training and communication on expense policy updates.

4. Purchase Order (PO) Processing

Create and process purchase orders in accordance with procurement policies.

Validate PO accuracy including supplier coding and approval limits.

Resolve PO and invoice mismatches in coordination with Procurement and requesters.

Support the full lifecycle of PO management.

5. Reporting & Compliance

Assist with AP expenses and reconciliation reporting.

Maintain audit trails and ensure policy compliance.

Support internal and external audit requests.

Participate in improvement initiatives to enhance AP efficiency.

6. Cross-Functional Collaboration

Work collaboratively with Procurement Shared Services Operations and Finance.

Communicate professionally with suppliers regarding invoice or payment issues.

Support team workflows and assist others as needed.

Qualifications & Experience

Essential:

2 years of Accounts Payable or similar finance experience.

Experience in bank and credit card reconciliation.

Strong understanding of AP processes and controls.

Knowledge of PO and expense claim processing.

Proficiency in Excel (VLOOKUP/XLOOKUP pivot tables formulas).

High attention to detail and accuracy.

Strong communication and problem-solving skills.

Desirable:

Experience with NetSuite Xero or Certinia (highly advantageous).

Experience with Weel or similar expense management systems.

Experience in a multi-entity/group environment.

Understanding of internal control frameworks and audit requirements.

Key Attributes

Strong ownership and accountability mindset.

Proactive organised and able to work independently.

Excellent time management and ability to meet deadlines.

Team-oriented with a positive and professional attitude.

What We Offer

Supportive and collaborative finance team.

Learning and development opportunities.

Exposure to group-level reconciliation and AP processes.

Career growth opportunities within a growing organisation.

Accounts Payable Role Job in Makati City at Network One BPO Services Inc - Jobstreet

Key Responsibilities1. Accounts Payable Operations Process supplier invoices accurately ensuring correct coding approvals and compliance. Match invoices with POs (2-way matching) validate pricing and service periods. Manage the AP inbox and resolve supplier queries promptly. Prepare bi-weekly and ur...