OTC – Billing (Executive and Senior Executive)

Role Summary:  

1. Support the Client Finance team in all areas associated with project setup invoicing and collections.
2. The role will also require coordinating with the NEC sales order processing team collections and credit management team.

Work Experience   

Essential:  

• Strong knowledge of OTC project setup invoicing and collection
• Working knowledge of SAP Finance module
• Experience in shared services/customer facing environment
• Understanding of standard operating procedures
• Knowledge of system applications operating tools metrics and excel
• Good communication skills plus good verbal & written presentation skills
• Flexibility to work within a high growth rapidly changing environment
• Ability to self-motivate and initiate change
• Ability to work with colleagues at all levels

Accounts Receivable Responsibilities   

• Primary point of contact for any invoice creation related queries
• Confirm with Retained Organization (RO) on completion of due billing milestone for invoice creation
• Coordinate with order processing team at the time of order fulfilment
• Create invoices as per instructions received from RO and process it further as per standard operating procedures
• Create accurate invoices based on sales orders delivery confirmations or service completion records in SAP
• Assist in generation of data for invoice invoice creation and invoice dispatch
• Coordinate with RO to understand any discrepancies on invoice creation details
• Create invoice creation tracker and document relevant details to support invoice monitoring activities
• Provides relevant inputs to collections and credit management teams to support them carry out their activities
• Investigate and resolve discrepancies or errors in invoices including issuing credit/debit notes if needed
• Work closely with sales logistics and finance teams to ensure smooth invoice processing and issue resolution
• Respond to queries in a timely and accurate manner
• Create data trackers for supporting monitoring activities
• Prepares monthly reports
• Audit data requirement fulfillment by providing requested documents
• Assist team leader in a timely and appropriate manner with regards to purchase support activities
• Timeliness: Perform invoice creation tasks as per defined Turn Around Time
• Accuracy: Ensure 100% accuracy rate in day-to-day activities to ensure Service Level Agreement are met

    Key Skills

• Sales order processing and Invoice Creation
• Accounts Receivable Ledger Management
• Financial Accounting and Reporting
• Advanced Excel and Spreadsheet Skills
• SAP ERP and Accounting Software Proficiency
• Team Player

Qualifications :

Education: Postgraduate (B. Com/Honors) or a bachelors degree with relevant experience in OTC Operations.

Experience (years):  

1. Executive - Graduate with 2 to 4 years of experience
2. Sr Executive Graduate with 4 to 6 years of experience

Relevant Experience: OTC or Accounts Receivable (Sales Order Processing)

Location: Mumbai (Airoli) and Bangalore

Working Hours: 8.5 hours/day (Singapore Shift)
Role Requirements:

• This position currently requires Work from Home during Singapore Shift as per project needs.
• The candidate must be flexible to travel based on business requirements during this period.
• There may be a prepone in shift timing which will be reviewed post-transition.
• Following the transition the role will shift to a Hybrid Work from Office model in alignment with company guidelines.

Remote Work :

Yes

Employment Type :

Full-time