Operations Integration Coordinator

Indianapolis, IN - USA

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Operations Integration Coordinator

Job Summary:

The Operations Integration Coordinator (OIC) is a support role to the Operation Integration Leads (OILs). The Operations Integration Coordinator (OIC) supports the OIL by managing day-to-day data tracking and administrative tasks that enable the OIL to focus on converting nonworkable work to workable resolving cross-functional barriers and interfacing with engineering supply chain and program leadership. The OIC ensures information is accurate current and organized for readiness and execution reviews.

Key Responsibilities:

Complete and submit standard forms (e.g. Requests for Material (RFMs) Request for Change (RFCs) ADSUBCON Checklists Sole Source Justifications (SSJs) Non-Disclosure Agreements (NDAs) etc.).
Enter and update data into S/4 or SharePoint trackers as needed.
Prepare sign-off packages (collecting approvals routing documents ensuring compliance with process).
Request status updates from engineering buyers and planners on behalf of the OIL.
Consolidate responses into a clean package for OIL review.
Maintain organized records of forms approvals and correspondence.
Standardize templates/checklists for common OIL activities.
Ensure all completed actions are filed correctly for audit and compliance.
Keep the OIL informed of open actions ahead of readiness and program reviews.
Flag potential blockers or late responses to the OIL for escalation.

Success Metrics:

Ensure deadlines for administrative deliverables are tracked and met.
Increased speed and accuracy of form completion
OILs have greater time to focus on 0-90 window.

Minimum Qualifications:

High school diploma or equivalent
2 years of experience in administrative operations or coordination roles
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint)
Familiarity with data entry and document management systems (e.g. SharePoint)
Strong organizational skills with attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills
Ability to work independently and collaboratively across teams

Preferred Qualifications:

Associates or Bachelors degree in Business Administration Operations Management or a related field.
Experience supporting cross-functional teams in a technical or engineering environment
Working knowledge of SAP S/4 or similar ERP systems
Prior experience with government or defense contracting documentation (e.g. RFMs RFCs SSJs NDAs)
Understanding of compliance and audit requirements in regulated industries
Familiarity with readiness and execution review processes
Demonstrated ability to identify and escalate blockers or delays proactively

Required Experience:

Operations Integration CoordinatorJob Summary:The Operations Integration Coordinator (OIC) is a support role to the Operation Integration Leads (OILs). The Operations Integration Coordinator (OIC) supports the OIL by managing day-to-day data tracking and administrative tasks that enable the OIL to f...