Document Manager

Sun Prairie, MT - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

As the Document Manager in a PCBA Manufacturing Facility you are responsible for overseeing the creation maintenance and quality of documentation within an organization ensuring compliance and effective communication.

Responsibilities include but are not limited to:

Manage and facilitate Documentation Projects: Oversee the planning execution and completion of documentation projects ensuring they meet organizational standards and deadlines.
Create Facilitate Maintain Documentation with the support of functional leaders: Develop and update various types of documentation including user manuals technical specifications and training materials. This includes ensuring that all documents are accurate clear and accessible.
Guide Functional Personnel: Guide and mentor functional teams by providing guidance on best practices and ensuring consistency in documentation style and quality
Ensure Compliance: Monitor documentation processes to ensure compliance with industry standards and regulations such as ISO or HIPAA depending on the industry
Develop Documentation Standards: Establish and maintain documentation templates style guides and best practices to ensure a cohesive voice and format across all company documents.
Coordinate with Other Departments: Collaborate with various teams such as product development marketing and customer support to gather information and ensure that documentation meets the needs of all stakeholders.
Manage Document Storage and Access: Oversee the organization and storage of documentation ensuring that all materials are easily accessible to authorized personnel.
Conduct Training: Provide training for new hires and existing staff on documentation processes tools and best practices.
Track Performance Metrics: Set key performance indicators (KPIs) for the documentation team and track progress to ensure that goals are met within budget and timeline.
Continuous Improvement: Regularly review and update documentation processes to improve efficiency and effectiveness incorporating feedback from users and stakeholders

Competencies

Project Management
Technical Writing
Leadership and Mentoring
Cross-Functional Collaboration
Process Development and Standardization
Documentation Management
Training and Facilitation

Required Education and Experience

Bachelors degree in Technical Communication Business Administration Information Management Healthcare Administration Engineering or related field and 5 years of experience in documentation management technical writing or knowledge management or equivalent experience.
2 years of project management experience leading documentation projects or leading cross-functional teams.
Experience working in regulated environments (e.g. ISO-certified or healthcare settings).
Advanced technical writing and editing skills ability to create templates style guides SOPs and structured documentation systems and knowledge of version control and document access controls.
Proven experience developing and implementing documentation standards and governance frameworks and Strong knowledge of documentation lifecycle management and experience with document management systems (DMS) and collaboration tools.
Strong stakeholder management and proven ability to lead mentor and influence cross-functional teams.
Experience developing and delivering training programs with strong presentation and facilitation skills.

Compensation and Benefits:

Pro-Active Engineering offers a competitive wage based on experience and a generous benefits package to include health dental vision life insurance short and long-term disability retirement plan with a company match FSA paid vacation sick days holidays and Gain Sharing bonuses. We also offer a business casual dress code. You can wear jeans every day!

Pro-Active Engineering is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or any other category protected by law.

Required Experience:

Manager

As the Document Manager in a PCBA Manufacturing Facility you are responsible for overseeing the creation maintenance and quality of documentation within an organization ensuring compliance and effective communication.Responsibilities include but are not limited to:Manage and facilitate Documentation...