Research Program Coordinator

Berkeley, CA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

About this Role

As a Program Coordinator on the Research Programs Team you will play a critical role in the research programs that are building the AI safety fields talent pipeline - owning the operations and systems that make them work. This is a hands-on operations role but its not just about keeping things running. Youll manage internal communications maintain key documentation and drive event programming while also designing and improving systems workflows and structures that shape how the team operates. Youll report to the Manager of Research Programs and work closely with RPMs across the team owning the operational systems that keep research programs on track.

This role is perfect for someone who cares deeply about our building infrastructure to grow the AI Safety field thrives on bringing order to complexity and brings strong operational instincts to a fast-moving team. This is also a meaningful step into research program management and depending on interest and aptitude you can grow into research management and program management responsibilities. You dont need to be a researcher yourself; what matters is sharp judgment curiosity about the work and a willingness to learn.

Key Responsibilities

Team Operations and Coordination

- Maintain project plans documentation and sources of truth ensuring they stay current and accessible

- Prioritize and execute rapidly on iterative improvements to the teams programs and systems.

- Serve as a reliable point of coordination across the team ensuring nothing falls through the cracks

Program Operations

- Maintain roadmaps manage project tools and track progress across research fellowships run by the Research Programs team.

- Design and improve team structures and systems including workflows for incorporating feedback into program improvements

- Build communication platforms to support collaboration between groups of research fellows their mentors and help them connect to the wider AI Safety network.

- Identify process bottlenecks and recommend solutions that make the team more effective

- Track learnings and feedback to inform ongoing program development

Events Design and Execution

- Partner with the primary RPM on events programming with the goal of becoming the long-term owner of events over time

- Contribute to event design and execution including technical workshops for AI researchers and educational sessions for policymakers

- Coordinate event strategy communications and logistics

- Ensure excellent attendee experience before during and after events

Skills & Experience

You might be a good fit if:

- You think AI might have transformative effects in the coming years and want to support the people working to ensure it goes well

- Youre highly organized and energized by keeping systems documentation and communications running smoothlyYou have strong project management instinctsyou naturally track tasks follow up on loose ends and keep things moving

- You enjoy designing better processes and systems not just executing existing ones

- Youre comfortable talking with researchers executives and policymakers and can build trust across different audiences

- You have strong communication skills (written and verbal)

- You can manage multiple projects and priorities simultaneously without losing the thread

- Youre thoughtful and strategic but also practical about implementationYou demonstrate initiative and creativity in problem-solving

- Youre comfortable with ambiguity and enjoy working in a dynamic evolving environment

- Youre a quick learner who can engage with complex topics

Bonus: You have experience in program coordination project management research operations event planning or related fields

$114000 - $137000 a year

Our benefits include:

- Generous vacation policy

- 401(k) with employer match

- Employer-paid commuter benefits

- PPO health dental and vision insurance

- Catered lunches and dinners plus unlimited snacks & drinks

- Regular interaction with AI safety researchers and thought leaders

- A friendly mission-driven team

Logistics

This is a full-time on-site position at our Berkeley office just steps from the nearest BART (metro) and bus stop. On-site parking is also available. Were open to discussing remote versions of the role with promising candidates.

If youre excited about helping humanity safely navigate the development of transformative AI we encourage you to applyeven if youre unsure whether you meet every qualification.

We value diversity in all respects and base our hiring decisions on the needs of the organization and individual qualifications. We welcome applicants from all backgrounds regardless of race color religion sex sexual orientation gender identity or expression national origin age or disability.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

About this RoleAs a Program Coordinator on the Research Programs Team you will play a critical role in the research programs that are building the AI safety fields talent pipeline - owning the operations and systems that make them work. This is a hands-on operations role but its not just about keepi...