Accounts Receivable Specialist

Corpus Christi, TX - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Full-time

Description

Accounts Receivable Specialist

Location: Corpus Christi

Classification: Hourly Non-Exempt

Position Type: Full-Time Operations

Reports to: Controller Operational Accounting

Position Summary

The Accounts Receivable Specialist is responsible for coordinating tracking and validating receiving documentation for materials and services across all company locations. This role serves as the central point of contact between field operations office administrators vendors and Accounts Payable to ensure that invoices accurately match received goods or completed services and that documentation is obtained and processed in a timely manner.

This position is primarily administrative and coordination-focused and does not require routine physical handling of materials.

Essential Duties & Responsibilities

Receiving & Documentation Coordination

Track incoming materials and service deliveries for all plant sites and the corporate office.
Confirm receipt of materials and services through delivery tickets packing slips or field confirmations.
Ensure receiving documentation is collected scanned and properly associated with purchase orders.
Maintain accurate and up-to-date receiving records.

PO & Invoice Reconciliation Support

Monitor open purchase orders and aging receipts.
Review receiving documentation prior to invoice processing.
Identify discrepancies between invoices purchase orders and receiving records.
Coordinate resolution of quantity or documentation issues before escalation to AP.

Field Vendor & Internal Communication

Communicate with plant supervisors to confirm receipt and awareness of deliveries.
Follow up with office administrators regarding missing or delayed documentation.
Contact vendors and service providers to obtain required field tickets or delivery receipts.
Reinforce documentation expectations with vendors in coordination with AP.

Process Improvement & Standardization

Support the development of standardized receiving and documentation procedures.
Help reduce aged open purchase orders and invoice processing delays.
Serve as a consistent point of accountability for the receiving process.

Requirements

Qualifications

High school diploma or equivalent required
13 years of experience in accounts receivable logistics accounts payable support or administrative coordination preferred
Strong attention to detail and follow-up skills
Ability to communicate effectively with field personnel vendors and finance staff
Comfortable working with purchasing and accounting systems
Ability to manage multiple locations and priorities

Working Conditions

Office-based position
Occasional coordination with field sites by phone or email
No routine travel required

Required Experience:

Full-timeDescriptionAccounts Receivable SpecialistLocation: Corpus ChristiClassification: Hourly Non-ExemptPosition Type: Full-Time OperationsReports to: Controller Operational AccountingPosition SummaryThe Accounts Receivable Specialist is responsible for coordinating tracking and validating receiv...