Events Executive

Were the UKs leading premium publisher and the people behind iconic media brands such as Cosmopolitan Esquire ELLE Harpers Bazaar and Country Living. Weve created a working environment that encourages everyone to pull together. We never stop looking for brave new ideas. Well always try to develop and improve we trust each other to do our best and we have fun as we build on our heritageto make history.

The Role

We at Hearst passionately believe in the power of live (physical and virtual) experiences in our audience andclientslives.

By bringing to life our brands we strive to create live experiences that enable inspire and excite our valued audiences and clients so they can deeply engage with the Hearst brands and audiences.

The Events Executive role will deliver events across the Hearst brand portfolio to create the conditions and experiences to attract consumers and commercial partners.

Main Duties

Provide day-to-day support in the planning and execution of Hearst events from initial planning to onsite or virtual delivery with a view to independently managing small in-houseevents hosted at the House of Hearst officeand membership eventshosted externally.

Carry out logistical and admin-based pre-event tasks including packing kit managing deliveries uploading guest lists and collating collateral.

Assist in delivering sponsorship campaign elements as agreed in client packageswith the support of Event Manager.

Support relationships with suppliers including productionsponsorsPR and talent management teams under the guidance of senior team members.

Assist with budget tracking and invoice reconciliation; update budget templates and support reporting as required.

Help prepare and distribute briefing documents for internal and external stakeholders including tip sheets.

Assist in managing on-site logistics and stakeholder support at events.

Work with editorial teams to coordinate content and assist with speaker and talent logistics.

Support in sourcing and liaising with suppliers (venues caterers AV photographers florists etc.) as directed.

Participate in post-event processes such as inventory checks supplier payments evaluations and meeting support.

Assist in sourcing goodie bag items and exploring potential brand contra deals.

Update and maintain internal databases of venues and suppliers.

Carry out admin support including travel booking invoice processing and expenses.

Support shared inboxes and respond to incoming enquiries from guests and clients.

Undertake any additional tasks to support the wider team.

This roll will require flexibility to work outside of standard working hours when required including evenings and occasional weekends and be able to travel to event locations within the UK.

What We Are Looking For

Experience & Knowledge

Awareness of the media and events/experiential industries

Understanding of Hearst UK brands

Basic commercial understanding of events and sponsorship

Skills

Confident communicator across levels

Strong organisational and time-management skills

Ability to work under pressure and meet deadlines

Detail-oriented and thorough

Proactive in problem-solving

Willingness to learn and take on new challenges

Confident using Microsoft Office (especially Outlook Word Excel PowerPoint)

Behaviours

Hardworking enthusiastic and team-focused

Self-motivated and able to take initiative

Professional and positive attitude

Willingness to learn and grow within the role

Benefits

(Your benefits at Hearst UK are more than just extras t hey are tools to help you thrive in every part of life.)

Hearst Exclusives - Only for You!

• Get adventurous with Good Housekeeping Taste and Beauty Testing Panels - yes you could be trying the next big thing in beauty food & drink.
• Snag luxe beauty steals at our legendary office sample sales - score big on top brands without breaking the bank!
• Inclusion Health & Wellbeing: Feel Your Best
• Stay healthy with Specsavers eye care a company-funded Health Cash Plan and access to mental health support.
• Get active and stress-free with discounted gym memberships and the Cycle to Work scheme.
• Embrace flexibility with a Location Flex and Holiday Exchange to take time when you need it.
• Take time to give back with a Charity Day and access wellbeing resources whenever you need them.
• Join one of our Hearst ERG Groups.
• Financial Wellness - Boost Your Budget
• Plan ahead with a generous Workplace Pension Income Protection Life Assurance and Season Ticket Loan for easier commuting.
• Make smarter money moves using Salary Finance tools Financial Wellbeing sessions and Home Tech benefits to spread costs.
• Treat yourself with major discounts across London plus everyday savings via the HAPI at Hearst app

Hearst UK is deeply committed to using our influential brands to reflect the world we want to live in one that respects protects represents and uplifts the voices and opinions of all people. As a business we recognise the significant benefits of creativity collaboration and innovation that comes with diverse teams. Not only is diversifying the voices in our organization the right thing to do but it also helps us to make powerful and exciting content that can be enjoyed by many more people. This is why were working to build a sense of true belonging within our business and foster a culture in which everyone feels heard.