Associate Executive Assistant

As our Executive Assistant Associate you will be providing highlevel administrative and operational support to the Executive Assistant. This role supports efficient coordination workflow management and delivery of administrative excellence across the Executive team. The role is ideal for an organised proactive individual who thrives in a fastpaced confidential and detailoriented environment.

Key Responsibilities

Executive Administrative Support

• Provide daily administrative support to the Executive Assistant
• Assist with diary management meeting scheduling and coordination of key activities.
• Prepare meeting materials briefing documents and presentations.
• Support inbox management prioritisation and followup actions.
• Support CEO and CPO in absence of Executive Assistant

Meetings & Event Coordination

• Organise logistics for internal and external meetings including room booking car park arrangements refreshments and room preparation
• Assist in planning Executive-level events workshops and leadership offsites.
• Assist with diary planning to ensure time for meeting preparations and completion of follow-up items/actions
   

Document & Information Management

• Create maintain and organise 365 shared drives and confidential records.
• Compile data and support with preparation of various documents
   

Operational & Project Support

• Support with Purchase Order and invoice work flows
• Support with Expense submission and approvals
• Book travel arrangements ensuring efficient use of Exec time and travel requirements
• Support various business projects including document preparation co-ordination of people and teams
   

Relationship Management

• Act as a professional point of contact on behalf of the Executive Office.
• Handle sensitive information with absolute confidentiality and discretion.
• Build strong collaborative relationships across the business and with all external partners
• Collaborate with all EA/PAs ensuring strong positive relationships internally and externally

Qualifications :

Were looking for someone who is proactive and able to anticipate needs demonstrating strong problem solving skills and has the ability to deal with deadlines. The ideal candidate will be confident peoplefocused and able to represent the Executive Office and wider company with professionalism and positivity. A keen eye for detail and a commitment to delivering highquality work are essential as is a positive flexible attitude and a collaborative team spirit.

If you have a blend of the following skills and experience please apply!:

• Excellent organisational skills with the ability to manage multiple priorities.
• Outstanding communication skills both written and verbal.
• High level of professionalism discretion and reliability.
• Strong proficiency in Microsoft 365 (Outlook Word Excel PowerPoint Teams).
• Ability to work independently and as part of a high-performing team.
• Motivated to build a career as an Executive Assistant and eager to learn and develop by supporting and working alongside a senior EA.

Candidates with previous experience in an Executive Office or corporate EA/PA environment will be highly regarded. 

Additional Information :

If you feel you have some of the skills mentioned above but not all please do still apply and we would be happy to have a further discussion with you in regards to your suitability for the role.

Together embraces diversity and inclusion and are proud to be an equal opportunity workplace. Not only do we welcome difference we celebrate it support it and really value our colleagues for who they are. We are committed to building a team that represents a variety of backgrounds perspectives and skills.

If you feel youd benefit from any support or reasonable adjustments during any stage of the recruitment process please dont hesitate to let us know when completing your application. This information will be picked up by our team so we can try and put steps in place to help you be at your best through this process.

Click here for more information on our Recruitment Process

Please note that all successful applicants will undergo relevant employment reference financial and criminal record checks.

Please apply ASAP. We would like to commence interviews in early March

Remote Work :

No

Employment Type :

Full-time