Administrative Associate III (National Center for Infrastructure Transformation NCIT)

Prairie View, TX - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title

Administrative Associate III (National Center for Infrastructure Transformation - NCIT)

Agency

Prairie View A&M University

Department

Department of Civil Engineering

Proposed Minimum Salary

$19.50 hourly

Job Location

Prairie View Texas

Job Type

Staff

Job Description

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Important Immigration information:

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

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The salary is determined in accordance with the Universitys compensation structure and will be commensurate with the candidates education and experience within the assigned salary range for this position.

This positions under general supervision provides complex administrative support work to the newly awarded National Center for Infrastructure Transformation (NCIT).

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

Responsibilities:

Provide excellent professional customer service to students faculty staff and the public. Performs word processing desktop publishing presentation and data management activities and assists staff with the use of these correspondence reports publications and presentations including editing and proofreading. Creates and maintains spreadsheets and and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures services or programs. Applies interprets and communicates policies and procedures and serves as a resource for answering questions regarding policies.
Maintains a variety of fiscal and administrative records. Posts information to the Center records and modifies forms or records. Verifies processes and reviews forms reports and other for meetings appointments conferences and travel. May set up meetings seminars and other dedicated events to include facilities equipment and minutes and prepare documents for scheduled meetings.
Implement inventory controls and maintain office supplies equipment and forms. Maintains office reference materials including online office perform mail services. May deliver pick up or receive cash payments documents supplies equipment or materials.
Prepare appropriate hiring forms for staff and students. Prepare and manage Workday Payroll and Time & Effort actions regarding staff and students. May coordinate activities and assign work to student hourly assistants and support staff. May participate in the interviewing process training and supervision of student hourly assistants and various staff personnel. Assist in the evaluation procedures including collecting data and preparing monthly and annual reports. Prepare office paperwork related to hiring payroll travel authorization travel reimbursements purchases compiling monthly pro-card report etc.
Recommend and implement office procedures to improve current office in staff development training workshops and courses to improve skills.
Perform other duties as assigned.

Required Education & Experience:

High school diploma or equivalent.
Three years of related experience.

Required Knowledge Skills & Abilities:

Knowledge of word processing spreadsheet and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.

Preferred Qualifications:

Bachelors degree in a transportation related major/discipline.
Over three years of experience working as an office administrator supporting either a public private or educational entity.

Job Posting Close Date:

03/23/2026

Required Attachments:

Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Anyadditionalattachments provided outside of the required documents listed below are considered optional.

Resume or Curriculum Vitae

Cover Letter

Application Submission Guidelines:

All applicantsare required toapply via our Career Site on or before the closing dateindicatedon the job posting. Applicant inquiries received via email and websites such as IndeedHigherEdJobs etc. will not be considered unless the individual has applied to the available position viathePVAMUCareersite.

The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing dateindicatedto ensure full consideration for the applicationsubmitted. Please contact the Office of Human Resource on or before the closing dateindicatedabove at or should you needassistancewith the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Required Experience:

Job TitleAdministrative Associate III (National Center for Infrastructure Transformation - NCIT)AgencyPrairie View A&M UniversityDepartmentDepartment of Civil EngineeringProposed Minimum Salary$19.50 hourlyJob LocationPrairie View TexasJob TypeStaffJob Description---Important Immigration information...