Property Portfolio Administrator (AO-13794)
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Job Location:
National Capital Region - Philippines
Monthly Salary:
Not Disclosed
Experience Required:
3years
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
ABOUT ACCESS OFFSHORING:
We specialise in providing Australian businesses with experience and qualified professionals based in the Philippines. Not only does our team of recruiters have extensive experience in sourcing and recruiting offshore talent we also help Australian businesses implement best practice when it comes to building an offshore team.
ABOUT THE CLIENT:
Our Client is an Australian financial services and mortgage broking firm based in Fortitude Valley Queensland. Established in 2005 it focuses on helping individuals and property investors secure suitable financing while building longterm relationships rather than just completing transactions.
JOB SUMMARY:
We are seeking a highly organised and detail-oriented Property Portfolio Administrator to manage the financial and administrative operations of a growing property portfolio. This part-time role involves maintaining accurate records reconciling accounts supporting lease management and assisting with both property-related and personal administrative tasks. The ideal candidate will have a strong background in accounting property accounting and property management with the ability to handle multiple properties and entities efficiently.
KEY RESPONSIBILITIES:
Maintain accurate financial records for a portfolio of 29 properties including tracking income expenses and reconciling multiple bank accounts.
Update and manage spreadsheets or accounting software for all property-related transactions across entities.
Review leases assist in negotiating rent amounts and lease terms (training provided).
Identify missing rent payments unpaid bills or other financial discrepancies and take appropriate action.
Collaborate with onshore property managers for properties under management.
Ensure compliance with RTA forms regulations and tax requirements.
Negotiate and track property insurance policies and manage related claims.
Handle ad-hoc personal tasks such as booking flights submitting health insurance claims and other administrative support.
Assist with additional tasks related to pricing subscriptions or broker support as required.
Requirements
Strong accounting background preferably with experience in property accounting or portfolio management.
Knowledge of property management practices including leases rent reviews and tenancy management.
Familiarity with RTA forms and property regulations.
Excellent organisational and record-keeping skills with attention to detail.
Proficient in spreadsheets accounting software and general office tools.
Strong communication skills for liaising with property managers tenants and service providers.
Ability to work independently prioritise tasks and handle multiple properties and accounts simultaneously.
Reliable trustworthy and adaptable to ad-hoc personal and administrative tasks.
Benefits
- Australian clients and Australian hours (giving you great experience and an early finish!)
- Work from Home Allowance
- HMO for you AND a dependent
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
- And of course a competitive salary
Required Skills:
At least 3 years experience in Administration; Scheduling Proficiency in CRM and ERP systems with demonstrated experience in data management and system administration; Intermediate Word and Excel skills; Excellent verbal and written communication skills; Ability to work under pressure and meet deadlines.
Company Industry
IT Services and IT Consulting
Key Skills
- Microsoft Office
- Customer Service
- Microsoft Outlook
- Microsoft Word
- SAP
- Yardi
- Office Experience
- Microsoft Excel
- Administrative Experience
- Property Management
- Logistics
- Contracts
