Sr Manager, Supply Chain

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Job Description

The Senior Manager: Supply Chain for Global Logistics will provide strategic leadership and oversight for the financial integrity governance and operational control of pharmaceutical inventory across internal facilities and global third-party logistics partners. The role integrates deep inventory management expertise with strong accounting and internal control accountability in a SOX regulated environment bolstered by a strong command of outsourced contract logistics and a proven record of driving effective supplier relationships on a global scale. The position serves as a critical liaison across Supply Chain Finance and Quality.

Knowledge:

Inventory Control & Governance

Own end-to-end inventory control processes for raw materials API Drug Product Britestock Finished Goods and clinical inventory.

Develop maintain and enforce inventory-related SOPs policies and internal controls in compliance with SOX and GxP requirements.

Ensure proper segregation of duties approval workflows and documentation for all inventory transactions.

Maintain inventory integrity across Gileads ERP and warehouse management systems.

Third-Party Logistics (3PL) Inventory Oversight

Serve as the primary owner of inventory governance for all inventory held at Global Logistics third-party logistics providers.

Review and validate inventory reports from 3PLs including receipts shipments transfers adjustments cycle counts and destruction activities.

Ensure 3PL partners comply with contractual inventory reporting requirements internal controls and regulatory standards.

Lead discrepancy investigations with 3PLs including root cause analysis and corrective and preventive actions (CAPAs).

Quarterly Inventory Reconciliation

Lead and execute quarterly inventory reconciliations between:

ERP/system of record

3PL inventory and movement reports

Identify analyze and resolve inventory variances related to timing valuation shrinkage expiry damage or process gaps.

Prepare detailed reconciliation schedules variance explanations and management review documentation.

Coordinate and validate physical and cycle counts conducted by 3PLs including count procedures results review and formal sign-off.

Financial Accounting & Close Support

Partner Finance to support monthly quarterly and annual close activities related to inventory.

Partner with Finance to create reserves for excess and obsolete inventory and write-offs for expired or destroyed product.

Provide inventory data and analysis for forecasting budgeting and financial planning.

SOX Compliance & Audit

Own inventory-related SOX controls including control design documentation testing and remediation.

Perform and review control activities related to inventory transactions reconciliations and reporting.

Support internal external and regulatory audits by providing inventory documentation reconciliations and walkthroughs.

Address audit findings and implement corrective actions to strengthen inventory controls and compliance.

Regulatory & Quality Compliance

Ensure compliance regulatory requirements related to pharmaceutical inventory handling traceability and record retention.

Maintain accurate lot batch serialization and expiry tracking across systems and 3PLs.

Partner with Quality and Regulatory teams to support inspections and audits involving inventory.

Systems Reporting & Process Improvement

Act as subject matter expert for inventory-related ERP and WMS functionality.

Lead or support system implementations enhancements and integrations with 3PL partners.

Develop and maintain inventory KPIs and dashboards (e.g. inventory accuracy reconciliation status write-offs audit findings).

Identify and drive continuous improvement initiatives to enhance inventory accuracy visibility and control effectiveness.

Leadership & Cross-Functional Collaboration

Lead mentor and develop inventory analysts or managers as applicable.

Collaborate closely with Supply Chain Manufacturing Quality Commercial and Finance teams.

Communicate inventory risks trends and performance metrics to senior leadership.

Preferred Qualifications & competencies

Bachelors degree in accounting Finance Supply Chain Business or related field

Extensive experience in inventory management inventory accounting or supply chain finance.

Direct experience managing pharmaceutical inventory held at third-party logistics providers.

Strong hands-on experience with SOX compliance including control design documentation and audit support.

Advanced knowledge of inventory accounting and financial controls.

Strong understanding of outsourced contract logistics and a proven track record in supplier relationship management at a global level.

Experience in pharmaceutical biotech medical device or life sciences industries.

Working knowledge of GMP GDP FDA/EMA regulations and audit requirements.

Experience with ERP systems such as SAP Oracle NetSuite or similar.

Prior experience serving as an audit lead or primary audit contact for inventory-related processes.

Proficient in SAP S/4 Hana.

Skills & Competencies

Exceptional analytical and reconciliation skills

Strong attention to detail and documentation discipline

Deep understanding of SOX and internal control frameworks

Ability to manage complex inventory data and resolve discrepancies

Excellent communication and stakeholder management skills

High integrity and ability to operate in a highly regulated environment

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences Inc. and its subsidiaries and affiliates (collectively Gilead or the Company) to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law all employment actions relating to issues such as compensation benefits transfers layoffs returns from layoffs company-sponsored training education assistance social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds which may include an individuals gender race color national origin ancestry religion creed physical or mental disability marital status sexual orientation medical condition veteran status and age unless such protection is prohibited by federal state municipal provincial local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.