Finance Coordinator (part-time)

• Flexible schedule

• Accurately count and process weekly donations
• Review credit card expenses for proper coding and documentation; timely follow up with staff regarding missing receipts for transactions
• Produce weekly & monthly financial reports as requested by Executive Pastor
• Ability to analyze financial data from various sources and consolidate based upon Executive Pastors needs
• Maintain organized digital and paper filing systems for finance-related documentation
• Accounts Payable and payroll support as needed

• Answer and resolve donor questions via phone and email including refunds and statement requests and troubleshooting any donor login issues
• Coordinate all stock donations received
• Maintain confidentiality and accuracy when handling donor records statements and recurring giving schedules
• Serve as a warm professional point of contact with high emotional intelligence in all donor interactions
• Execute and manage internal and external communication requests related to donor engagement including Mail Merge for mass donor communications statement distributions and event invitations
• Assist with planning and executing all donor dinners including an annual large donor appreciation event (350 attendees)
• Assist with other finance education events as necessary
• Support calendaring and general coordination for the Finance Team

• Triage benevolence requests with care discernment and discretion
• Conduct intake calls process applications and assign cases to benevolence volunteers
• Maintain detailed records in PCO workflows and profiles tracking all steps from intake to final approval
• Coordinate special projects as necessary
• Coordinate financial assistance delivery including issuing gift cards and coordinating payments
• Partner with community organizations to refer individuals when requests fall outside scope
• Restock and log gift cards process hotel reservations and follow all security procedures for sensitive information

• Mission Alignment: Demonstrates a personal alignment with Preston Trails mission beliefs and values and a commitment to our team values of Self-Leadership Positive Attitude Team Mindset Healthy Relationships and High Performance
• Technical Proficiency: Minimum high school diploma (or equivalent) bookkeeping and/or accounting experience proven proficiency in Microsoft Excel and Microsoft Word including pivot tables vLookups data validation and Mail Merge functionality; confident using Apple/macOS systems Microsoft Office and cloud-based platforms
• Assessment: Must submit the required assessment here within 2 business days of applying
• Communication: Exceptional verbal and written communication skills able to engage effectively with both internal teams and external donors
• Interpersonal Skills: High emotional intelligence with a warm professional demeanor and sound judgment; experience in donor-facing roles and sensitive financial discussions
• Confidentiality: Trusted to handle confidential donor and financial data with discretion and integrity
• Organizational Skills: Strong time management attention to detail prioritization and problem-solving abilities in a fast-paced multi-tasking environment
• Team Collaboration: Collaborative spirit with the ability to work effectively in a team-based setting
• Physical Requirements: Ability to stand walk and/or sit for extended periods of time as required by event or administrative duties
• Legal Requirements: Must have unrestricted authorization to work in the United States
• Preferred Experience: Background in nonprofit church or ministry-based environments is a plus

• Category: Part-time 20-25 hours per week
• Ministerial Classification: Non-Ministerial
• FLSA Classification: Non-exempt (hourly)
• Employee Class: Support Staff
• Commissionable: No
• Weekends Required: No
• Remote Work: No

Preston Trail Community Church