Part-Time Staff Assistant II

Job Title: Part-Time Staff Assistant II

Location: Houston TX 77070

Duration: 02-03 months (with possible extension)

Job Insight

We are seeking a detail-oriented and customer-focused Part-Time Staff Assistant II to support daily administrative and operational functions within a dynamic office environment. The ideal candidate will provide high-level administrative assistance support budget and procurement processes offer basic technical support and ensure smooth coordination between students faculty staff and vendors. This role requires strong organizational skills multitasking ability and a commitment to excellent customer service.

Key Responsibilities:

• Operate standard office equipment including computers printers scanners copiers and related devices
• Provide front-line customer service and administrative support to students faculty staff and visitors
• Assist with routine and non-routine inquiries and resolve issues in a timely and professional manner
• Support procurement processes including requisitions purchase orders and vendor coordination
• Monitor departmental budgets and expenses using spreadsheets
• Reconcile purchasing card (ProCard) and travel & expense (T&E) transactions
• Prepare and submit travel and expense reports
• Maintain accurate financial and budget tracking records
• Manage inventory of office supplies and assets; coordinate vendor sourcing and invoice submissions
• Provide basic technical support for computers laptops printers copiers and phones
• Maintain departmental records student files and documentation
• Assist in developing and improving office procedures to streamline operations
• Recruit train and supervise student workers
• Coordinate facilities requests to maintain office/suite appearance
• Support information sessions and departmental events (sign-in sheets certificates signage etc.)
• Submit marketing and work requests as needed
• Generate administrative and academic tracking reports as requested by leadership
• Perform other related duties as assigned

Required Qualifications

• High School Diploma or GED
• Proficiency in Microsoft Word Excel and PowerPoint
• Strong written and verbal communication skills
• Excellent customer service skills
• Strong attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Knowledge of general office practices and procedures

Preferred Attributes

• Experience with budget tracking and expense reconciliation
• Experience in procurement or vendor coordination
• Basic technical troubleshooting skills
• Experience supporting students or working in an educational environment