Construction Project Administrator
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Job Location:
Jacksonville, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
We value experienced Project Administrators with strong administrative expertise. If youre ready to contribute to impactful construction projects wed love to discuss this opportunity with you.
Position Summary
The Project Administrator supports construction project teams by handling key administrative tasks. Reporting to the Director of Construction and working closely with Project Managers this role helps manage project documents subcontractor paperwork billing and communication. The position requires accuracy organization and the ability to work on multiple projects at once.
Key Responsibilities
Provide administrative support to construction project managers and field teams.
Prepare and review billing documents and subcontractor invoices.
Collect and organize subcontractor paperwork (W-9s COIs bonds etc.).
Maintain accurate project files in Procore and on the server.
Communicate with subcontractors about billing documentation and procedures.
Review and process certified payrolls using LCP Tracker.
Draft letters reports and other project-related documents.
Coordinate both digital and physical project files.
Education and Experience:
Bachelors degree or equivalent professional experience.
5 years of administrative experience preferably in construction architecture engineering or professional services.
Skills and Competencies:
Strong multitasking and time management in a fast-paced environment.
Excellent communication and customer service skills.
Highly organized with strong attention to detail.
Able to work independently and as part of a team.
Familiarity with certified payroll and general accounting practices.
Proficient in Microsoft Office (Excel Word Outlook PowerPoint).
Experience with Procore Bluebeam and DocuSign is a plus.
Disclaimer: This is not to be an exclusive list of all responsibilities duties and skills required of the person in this job. G.M. Hill Engineering Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race color sex national origin religion age physical or mental disability family responsibility marital status sexual orientation political affiliation veterans status or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify) federal security clearance processes and comply with GMHILLs Drug and Alcohol policy adhering to pre-employment random post-accident and for cause testing.
Position Summary
The Project Administrator supports construction project teams by handling key administrative tasks. Reporting to the Director of Construction and working closely with Project Managers this role helps manage project documents subcontractor paperwork billing and communication. The position requires accuracy organization and the ability to work on multiple projects at once.
Key Responsibilities
Provide administrative support to construction project managers and field teams.
Prepare and review billing documents and subcontractor invoices.
Collect and organize subcontractor paperwork (W-9s COIs bonds etc.).
Maintain accurate project files in Procore and on the server.
Communicate with subcontractors about billing documentation and procedures.
Review and process certified payrolls using LCP Tracker.
Draft letters reports and other project-related documents.
Coordinate both digital and physical project files.
Education and Experience:
Bachelors degree or equivalent professional experience.
5 years of administrative experience preferably in construction architecture engineering or professional services.
Skills and Competencies:
Strong multitasking and time management in a fast-paced environment.
Excellent communication and customer service skills.
Highly organized with strong attention to detail.
Able to work independently and as part of a team.
Familiarity with certified payroll and general accounting practices.
Proficient in Microsoft Office (Excel Word Outlook PowerPoint).
Experience with Procore Bluebeam and DocuSign is a plus.
Disclaimer: This is not to be an exclusive list of all responsibilities duties and skills required of the person in this job. G.M. Hill Engineering Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race color sex national origin religion age physical or mental disability family responsibility marital status sexual orientation political affiliation veterans status or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify) federal security clearance processes and comply with GMHILLs Drug and Alcohol policy adhering to pre-employment random post-accident and for cause testing.
Required Experience:
Manager
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Based out of Jacksonville, Florida, GM HILL is a certified 8(a), Woman-Owned Small business focusing on four key AE industry services Engineering, Architecture, Construction, and design-build construction services for Federal, Commercial, Institutional, and Residential clients.
